Hybrid Operations & Projects Coordinator

PharmaEssentia; Burlington (MA); Hybrid; USD 67,000 - 100,000; Full time

Benefits offered by this job

Medical coverage

Dental & Vision

Paid time off

401(k) retirement plan

Cell phone reimbursement

Employee Assistance Program

Free parking

Job summary

PharmaEssentia USA is seeking an Operations Coordinator to support senior leaders within the Market Access team in a hybrid Burlington, MA office. You will handle administrative tasks, document creation, and project support to enable efficient leadership operations.

The role requires 3+ years' experience, a Bachelor’s degree or equivalent, and strong time management and communication skills in a fast-paced environment. Travel, contracts, and budget duties are core components of this position.

Qualifications

• 3+ years relevant experience supporting senior executives in a fast-paced environment.

Responsibilities

• Perform general administrative functions to support the Market Access leadership team.
• Create and modify Word and PowerPoint documents such as reports, agendas, presentation decks, and communications.
• Coordinate travel arrangements within company guidelines and manage itineraries.
• Manage contracting and procurement processes end to end across internal review and approval systems.
• Assist with processing timely travel & expense reports as needed.
• Draft, proofread, and distribute meeting agendas, minutes, and action-item trackers.

Skills

Time management

Multi-tasking

Organizational skills

Attention to detail

Communication skills

Education

Bachelor's degree preferred

Tools

Outlook

Word

Excel

PowerPoint

SharePoint

Teams

Job description

PharmaEssentia USA is seeking an Operations Coordinator to support senior leaders within the Market Access team in a hybrid Burlington, MA office. You will handle administrative tasks, document creation, and project support to enable efficient leadership operations.

The role requires 3+ years' experience, a Bachelor’s degree or equivalent, and strong time management and communication skills in a fast-paced environment. Travel, contracts, and budget duties are core components of this position.