Hybrid Executive Assistant & Office Operations Lead

Joss Search; New York (NY); Híbrido; USD 120.000 - 150.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Medical, dental, and vision coverage

Generous PTO and family leave policies

Hybrid work environment; 3 days in the

Descripción de la vacante

Joss Search is recruiting on behalf of a well-established global investment firm for an Executive Assistant/Office Manager role. You will support senior leadership, manage complex calendars and travel across time zones, and keep office operations running smoothly.

Responsibilities include coordinating meetings and events, overseeing facilities and vendor relations, onboarding and HR administration, and contributing to a professional, respectful office culture. Hybrid work: 3 days in office.

Formación

• Experience as Executive Assistant, Office Manager, or in a combined support role.
• Experience supporting senior executives in a fast-paced, professional environment.
• Exceptional organizational skills with the ability to manage multiple priorities simultaneously.
• Strong communication skills and the confidence to interact with stakeholders at all levels.
• High level of discretion and professionalism when handling confidential information.
• Proficiency with Microsoft Office, including Outlook, Word, Excel, and PowerPoint.
• Exposure to HR administration, finance coordination, or office technology support.

Responsabilidades

• Manage complex calendars, travel, expenses across multiple time zones.
• Coordinate meetings, events, and office hospitality for employees and visitors.
• Oversee day-to-day office operations, including facilities, vendors, supplies, and maintenance.
• Prepare presentations, correspondence, and other business documents with high accuracy.
• Support onboarding, recruitment coordination, HR administration, and select finance processes.
• Partner with external vendors and service providers, including IT and facilities teams.
• Act as a liaison across internal teams and global offices; provide ad hoc project support.
• Help foster a positive office culture through team events and wellbeing programs.

Conocimientos

Executive support

Office management

Calendar management

Communication

Discretion

MS Office

HR coordination

Finance coordination

Vendor coordination

Herramientas

Outlook

Word

Excel

PowerPoint

Descripción del empleo

Joss Search is recruiting on behalf of a well-established global investment firm for an Executive Assistant/Office Manager role. You will support senior leadership, manage complex calendars and travel across time zones, and keep office operations running smoothly.

Responsibilities include coordinating meetings and events, overseeing facilities and vendor relations, onboarding and HR administration, and contributing to a professional, respectful office culture. Hybrid work: 3 days in office.