Hybrid Executive Personal Assistant to Founder | Travel & Events

J/PR; San Diego (CA); Hybrid; USD 75,000 - 90,000; Full time

Benefits offered by this job

Competitive base salary

Commission opportunities

Year-end discretionary bonus

Monthly cell phone stipend

Premium health/dental/vision insurance

401K with employer match

Accrued PTO and Birthday PTO

Hybrid office schedule (3-4 days in)

Job summary

J/PR invites applications for an Executive Personal Assistant to support the founder in a dynamic, fast-paced environment. You will manage complex calendars, coordinate domestic and international travel, and handle confidential correspondence while balancing personal and professional tasks.

You will join the Operations team to liaise with finance, hiring, and new business functions. A proactive, discreet, and design-conscious professional is essential.

Qualifications

• 3+ years of Executive or Personal Assistant experience supporting C-Suite executives.
• Must have a flexible lifestyle: on-call element outside standard hours and across time zones.
• Ability to work primarily in the San Diego office (Fridays remote) with occasional remote-work flexibility.
• Tech-savvy with Apple products, G-Suite, Microsoft Office, Zoom, and Microsoft Teams.
• Keen eye for design and detail, aligning events with the partner's aesthetic.
• Proactive and intuitive: anticipate needs and work independently.
• Maintain discretion and confidentiality with sensitive matters.
• Occasional travel to accompany the principal to events and destinations.

Responsibilities

• Manage complex calendars and scheduling for the partner.
• Handle partner's email management and correspondence.
• Support project tracking, meetings, notes, and action item follow-ups.
• Coordinate domestic and international travel and itineraries.
• Liaise with clients and leadership to ensure clear communication.
• Manage monthly accounts receivable and track expenses.
• Coordinate company events and vendor liaison.
• Assist with client invoices, time tracking, and new business support.
• Organize digital and physical files and office tasks.

Skills

Executive support

C-Suite assistance

On-call / after-hours

Calendar management

Travel coordination

Design sensibility

Proactive / independent

Tools

Apple products

G-Suite

Microsoft Office

Zoom

Microsoft Teams

Job description

J/PR invites applications for an Executive Personal Assistant to support the founder in a dynamic, fast-paced environment. You will manage complex calendars, coordinate domestic and international travel, and handle confidential correspondence while balancing personal and professional tasks.

You will join the Operations team to liaise with finance, hiring, and new business functions. A proactive, discreet, and design-conscious professional is essential.