Hybrid Executive Assistant & Office Operations Lead

Scion Staffing, Inc.; Burlingame (CA); Hybrid; USD 63,000 - 89,000; Full time

Job summary

Scion Staffing, Inc. in Burlingame, California seeks an experienced Executive Assistant & Office Coordinator for a full-time, hybrid, contract-to-hire role.

You will support senior executives and oversee daily office operations in a fast-paced environment. Ideal candidates have 10+ years of executive support experience, exceptional attention to detail, and the ability to manage competing priorities while coordinating travel, meetings, and vendor relationships.

Qualifications

• 10+ years of experience in executive assistance, administrative support, office coordination, or related roles.
• Experience supporting senior-level executives and managing complex calendars.
• Strong background in office operations, facilities coordination, and vendor management.

Responsibilities

• Provide high-level administrative support to senior executives, including calendar management and meeting coordination.
• Coordinate domestic and international travel, itineraries, and logistics.
• Manage executive expense reports and corporate card documentation.
• Prepare and proofread presentations, correspondence, and business documents.
• Coordinate meetings, conferences, and executive engagements.
• Handle sensitive information with professionalism and discretion.
• Anticipate executive needs and manage shifting priorities.

Skills

Executive support

Calendar management

Travel arrangements

Office operations

Vendor management

Discretion

Job description

Scion Staffing, Inc. in Burlingame, California seeks an experienced Executive Assistant & Office Coordinator for a full-time, hybrid, contract-to-hire role.

You will support senior executives and oversee daily office operations in a fast-paced environment. Ideal candidates have 10+ years of executive support experience, exceptional attention to detail, and the ability to manage competing priorities while coordinating travel, meetings, and vendor relationships.