Senior Executive Assistant - Hybrid CEO Support & Strategy

Dali & Associates Recruiting; Santa Clara (CA); Hybrid; USD 150,000 - 170,000; Full time

Benefits offered by this job

Bonus

Stock options

Benefits package

Job summary

Dali & Associates Recruiting seeks a highly organized Senior Executive Assistant in Santa Clara with a hybrid work model to support the CEO and senior leadership. The ideal candidate will manage complex calendars, coordinate domestic and international travel, prepare executive materials, and protect confidential information with discretion.

Strong MS Office skills and exceptional communication are essential.

Qualifications

• Minimum of 8 years of senior-level Executive Assistant experience supporting C-suite executives.
• Experience in a publicly held company preferred.
• Ability to manage complex, changing priorities.
• Advanced MS Office skills (Outlook, Word, Excel, PowerPoint).
• Strong written and verbal communication.
• Excellent organizational skills with high accuracy.
• Discretion handling confidential matters.
• Ability to work independently and take ownership.

Responsibilities

• Proactively provide executive-level administrative support to the CEO and other senior executives as needed.
• Proactively manage complex calendars, coordinate meetings, and navigate shifting priorities in a fast-paced environment.
• Coordinate domestic and international travel arrangements, itineraries, and expense reporting.
• Prepare, edit, and format correspondence, presentations, reports, and other executive materials.
• Manage incoming communications, prioritize requests, and ensure timely follow-up.
• Coordinate leadership meetings, prepare agendas and materials, and track action items as appropriate.
• Handle sensitive and confidential information with the highest level of discretion and professionalism.
• Serve as a liaison between the CEO, senior leadership, employees, board members, and external contacts.
• Anticipate executive needs, identify potential issues, and take initiative to resolve matters independently.
• Provide additional administrative and project support to the senior leadership team as needed.

Skills

Calendar management

Travel coordination

Executive support

Communication skills

Discretion and confidentiality

Project coordination

Attention to detail

Tools

Microsoft Office Suite

Job description

Dali & Associates Recruiting seeks a highly organized Senior Executive Assistant in Santa Clara with a hybrid work model to support the CEO and senior leadership. The ideal candidate will manage complex calendars, coordinate domestic and international travel, prepare executive materials, and protect confidential information with discretion.

Strong MS Office skills and exceptional communication are essential.