Executive Assistant

Dali & Associates Recruiting; Santa Clara (CA); Hybrid; USD 150,000 - 170,000; Full time

Benefits offered by this job

Bonus

Stock options

Benefits package

Job summary

Dali & Associates Recruiting seeks a highly organized Senior Executive Assistant in Santa Clara with a hybrid work model to support the CEO and senior leadership. The ideal candidate will manage complex calendars, coordinate domestic and international travel, prepare executive materials, and protect confidential information with discretion.

Strong MS Office skills and exceptional communication are essential.

Qualifications

• Minimum of 8 years of senior-level Executive Assistant experience supporting C-suite executives.
• Experience in a publicly held company preferred.
• Ability to manage complex, changing priorities.
• Advanced MS Office skills (Outlook, Word, Excel, PowerPoint).
• Strong written and verbal communication.
• Excellent organizational skills with high accuracy.
• Discretion handling confidential matters.
• Ability to work independently and take ownership.

Responsibilities

• Proactively provide executive-level administrative support to the CEO and other senior executives as needed.
• Proactively manage complex calendars, coordinate meetings, and navigate shifting priorities in a fast-paced environment.
• Coordinate domestic and international travel arrangements, itineraries, and expense reporting.
• Prepare, edit, and format correspondence, presentations, reports, and other executive materials.
• Manage incoming communications, prioritize requests, and ensure timely follow-up.
• Coordinate leadership meetings, prepare agendas and materials, and track action items as appropriate.
• Handle sensitive and confidential information with the highest level of discretion and professionalism.
• Serve as a liaison between the CEO, senior leadership, employees, board members, and external contacts.
• Anticipate executive needs, identify potential issues, and take initiative to resolve matters independently.
• Provide additional administrative and project support to the senior leadership team as needed.

Skills

Calendar management

Travel coordination

Executive support

Communication skills

Discretion and confidentiality

Project coordination

Attention to detail

Tools

Microsoft Office Suite

Job description

Senior Executive Assistant in Santa Clara (hybrid work model)

We are seeking an exceptionally organized, proactive, and highly responsive Senior Executive Assistant to provide high-level administrative and operational support to the CEO and other members of the senior leadership team as needed.

This is a key position requiring someone who thrives in a fast-paced, dynamic corporate environment and understands the demands of supporting C-suite executives. The ideal candidate is polished, professional, resourceful, and anticipates needs before they arise. They must be comfortable managing competing priorities, exercising sound judgment, handling confidential information, and maintaining a high level of accuracy and attention to detail.

The successful candidate will serve as a trusted partner to executive leadership, helping ensure priorities are managed effectively and day-to-day operations run smoothly.

Key Responsibilities

• Proactively provide comprehensive executive-level administrative support to the CEO and other senior executives as needed.
• Proactively manage complex calendars, coordinate meetings, and navigate shifting priorities in a fast-paced environment.
• Coordinate domestic and international travel arrangements, itineraries, and expense reporting.
• Prepare, edit, and format correspondence, presentations, reports, and other executive materials.
• Manage incoming communications, prioritize requests, and ensure timely follow-up.
• Coordinate leadership meetings, prepare agendas and materials, and track action items as appropriate.
• Handle sensitive and confidential information with the highest level of discretion and professionalism.
• Serve as a liaison between the CEO, senior leadership, employees, board members, and external contacts.
• Anticipate executive needs, identify potential issues, and take initiative to resolve matters independently.
• Provide additional administrative and project support to the senior leadership team as needed.

Qualifications & Experience

• Minimum of 8 years of senior-level Executive Assistant experience supporting C-suite executives in a fast-paced corporate environment.
• Previous experience working within a publicly held company is preferred.
• Demonstrated ability to support senior executives and manage complex, constantly changing priorities.
• Advanced computer skills and strong proficiency with Microsoft Office, including Outlook, Word, Excel, and PowerPoint.
• Excellent written and verbal communication skills.
• Exceptional organizational skills with a high degree of accuracy and attention to detail.
• Strong judgment, discretion, and the ability to handle confidential matters.
• Ability to work independently, anticipate needs, and take ownership of responsibilities.
• Highly responsive, resourceful, and solutions-oriented, with a strong sense of urgency.
• Professional demeanor and the ability to interact confidently with executives and stakeholders at all levels.

About You

You are a seasoned Executive Assistant who takes pride in being one step ahead, understands the importance of responsiveness, and genuinely enjoys supporting senior leadership. You are polished, personable, detail-oriented, and possess the maturity and confidence to operate effectively at the highest levels of an organization. You bring a proactive, hands-on approach, remain composed under pressure, and understand that exceptional executive support requires initiative, sound judgment, flexibility, and an unwavering commitment to excellence.

Salary range up to $150-170,000 depending on experience plus bonus, stock and benefits!