Hybrid Executive Assistant & Office Manager

Mack & Associates, Ltd.; Chicago (IL); Hybrid; USD 80,000 - 110,000; Full time

Benefits offered by this job

Medical insurance

Vision insurance

Dental insurance

401(k) matching

PTO

Job summary

Mack & Associates, Ltd. in Chicago is seeking an Executive Assistant / Office Manager to support the C-Suite and oversee all administrative operations at our Chicago headquarters.

The role requires a highly organized, proactive professional who thrives in a fast-paced, entrepreneurial environment and takes ownership of both executive support and office operations. Ideal candidates will have 5+ years of relevant experience, exceptional communication and time management abilities, and a proven

Qualifications

• 5+ years of Executive Assistant or Office Manager experience supporting executives.
• High level of organization, initiative, and accuracy in detail.
• Excellent written and verbal communication with strong proofreading skills.
• Proficiency in Microsoft Office suite required.
• Ability to manage multiple priorities in a fast-paced environment.
• Discretion handling confidential information and professional demeanor.

Responsibilities

• Support the CEO and Leadership Team with complex scheduling, meeting coordination, travel arrangements, expense reports, and competing priorities.
• Oversee day-to-day office operations, including vendors, building management, IT, office supplies, equipment, mail, and general workplace logistics.
• Coordinate company events and external meetings.
• Maintain an organized and professional office environment while serving as a key point of contact for employees, clients, and external partners.
• Anticipate the needs of the CEO and Leadership Team while ensuring important tasks and deadlines are completed on time.
• Manage relationships with outside service providers and coordinate office-related services to ensure smooth daily operations.

Skills

Executive support

Office management

Organization

Time management

Communication

Discretion

Proofreading

Vendor management

Event coordination

Tools

Microsoft Office

Job description

Mack & Associates, Ltd. in Chicago is seeking an Executive Assistant / Office Manager to support the C-Suite and oversee all administrative operations at our Chicago headquarters.

The role requires a highly organized, proactive professional who thrives in a fast-paced, entrepreneurial environment and takes ownership of both executive support and office operations. Ideal candidates will have 5+ years of relevant experience, exceptional communication and time management abilities, and a proven