Executive Assistant & Office Manager — Hybrid Role

Mack & Associates, Ltd.; Chicago (IL); Hybrid; USD 75,000 - 100,000; Full time

Benefits offered by this job

401(k)

Medical insurance

Dental insurance

Vision insurance

Life insurance

Paid time off

Employee Assistance Program

Job summary

Mack & Associates, Ltd. in Chicago seeks an Executive Assistant to the CEO, combining executive support with office management in a fast-paced, startup-like environment.

This hybrid role covers calendar management, travel planning, event support, and day-to-day office operations, with a remote-friendly schedule and strong emphasis on ownership and collaboration. The position offers a competitive salary and comprehensive benefits in a growing Chicago-based company.

Qualifications

• Experience supporting executives and managing office operations.
• Excellent organizational skills with attention to detail.
• Proactive, resourceful, and able to work with minimal direction.
• Excellent written and verbal communication.

Responsibilities

• Manage the CEO’s calendar, scheduling, and inbox while proactively prioritizing meetings and competing demands.
• Coordinate travel arrangements and expense reporting.
• Support the C-suite and leadership team with meetings, dinners, offsites, and other company events.
• Serve as the primary point of contact for the Chicago office and manage day-to-day office logistics.
• Coordinate with IT and office partners on needs including conference room technology and equipment.
• Maintain an organized and welcoming shared office environment.
• Identify opportunities to improve processes, increase efficiency, and bring structure to a fast-moving organization.
• Partner cross-functionally with team members to support company priorities and business initiatives.
• Assist with future office expansion or relocation projects as the company continues to grow.
• Provide additional administrative and operational support to the CEO and leadership team as needed.

Skills

Executive support

Office management

Calendar management

Travel coordination

Tools

Microsoft Office

Job description

Mack & Associates, Ltd. in Chicago seeks an Executive Assistant to the CEO, combining executive support with office management in a fast-paced, startup-like environment.

This hybrid role covers calendar management, travel planning, event support, and day-to-day office operations, with a remote-friendly schedule and strong emphasis on ownership and collaboration. The position offers a competitive salary and comprehensive benefits in a growing Chicago-based company.