Executive Assistant / Office Manager

Mack & Associates, Ltd.

Chicago (IL)

Hybrid

USD 100,000 - 120,000

Full time

14 days+

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Benefits offered by this job

Medical and dental insurance

Generous PTO

Job summary

An elite private equity firm in Chicago is seeking an Executive Assistant / Office Manager to join their high-performing team. This hybrid role offers a unique opportunity to provide executive support, manage office operations, and contribute to a prestigious firm's success. Competitive pay of $100-120K, along with a comprehensive benefits package, is offered for the right candidate with at least 5 years of relevant experience.

Qualifications

Minimum of 5 years of experience in an Executive Assistant or Office Manager role.
Track record of handling confidential information with care.
Ability to manage multiple priorities without missing a beat.

Responsibilities

Deliver high-level executive support including calendar management and travel coordination.
Prepare polished correspondence and high-impact presentations.
Lead all aspects of office operations to ensure a well-organized environment.

Skills

Organizational skills

Communication skills

Discretion

Proficiency in Microsoft Office Suite

Attention to detail

Proactive problem-solving

Tools

Microsoft Office Suite

Concur

Outlook

Job description

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Base pay range

$100,000.00/yr - $120,000.00/yr

An elite private equity firm in the heart of Chicago is seeking a sharp, polished, and proactive Executive Assistant / Office Manager to join their high-performing team. This hybrid role is a unique opportunity for a driven professional who thrives in a fast-paced environment and enjoys wearing many hats. Acting as the right hand to senior leadership and the operational backbone of the office, this individual will play a critical role in keeping both executives and the office running seamlessly. This is more than just a support role—it’s a chance to become an integral part of a prestigious firm known for its excellence, professionalism, and collaborative culture. This position offers a competitive pay rate of $100-120k, commensurate with experience. A comprehensive benefits package is offered including but not limited to medical and dental insurance as well as generous PTO.

Key Responsibilities of the Executive Assistant / Office Manager:

Deliver high-level executive support, including complex calendar management, travel coordination, and meeting logistics
Prepare polished correspondence, reports, and high-impact presentations
Process expenses and manage vendor invoices with accuracy and timeliness
Serve as a liaison between executives and internal/external stakeholders—including investors and portfolio companies
Lead all aspects of office operations to ensure a well-organized, professional, and efficient environment
Maintain office supplies, coordinate equipment servicing, and manage vendor relationships
Organize firmwide events, board meetings, and special projects with finesse and attention to detail
Uphold the firm’s high standards of excellence in both client-facing and behind-the-scenes responsibilities
Supervise interns, administrative staff, or third-party vendors as needed

Qualifications of the Executive Assistant / Office Manager:

A minimum of 5 years of experience in an Executive Assistant and/or Office Manager role, ideally within private equity, investment banking, or a similar fast-paced environment
Discretion, professionalism, and a track record of handling confidential information with care
Impeccable organizational skills and the ability to manage multiple priorities without missing a beat
Strong communication skills—both written and verbal—with an eye for polished presentation
Proficiency in Microsoft Office Suite and familiarity with expense/calendar tools like Concur and Outlook
A confident, service-oriented mindset and a proactive approach to problem-solving

Seniority level