Executive Assistant / Office Manager

Mack & Associates, Ltd.; Chicago (IL); Hybrid; USD 100,000 - 120,000; Full time

Benefits offered by this job

Medical and dental insurance

Generous PTO

Job summary

An elite private equity firm in Chicago is seeking an Executive Assistant / Office Manager to join their high-performing team. This hybrid role offers a unique opportunity to provide executive support, manage office operations, and contribute to a prestigious firm's success. Competitive pay of $100-120K, along with a comprehensive benefits package, is offered for the right candidate with at least 5 years of relevant experience.

Qualifications

• Minimum of 5 years of experience in an Executive Assistant or Office Manager role.
• Track record of handling confidential information with care.
• Ability to manage multiple priorities without missing a beat.

Responsibilities

• Deliver high-level executive support including calendar management and travel coordination.
• Prepare polished correspondence and high-impact presentations.
• Lead all aspects of office operations to ensure a well-organized environment.

Skills

Organizational skills

Communication skills

Discretion

Proficiency in Microsoft Office Suite

Attention to detail

Proactive problem-solving

Tools

Microsoft Office Suite

Concur

Outlook

Job description

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Base pay range

$100,000.00/yr - $120,000.00/yr

An elite private equity firm in the heart of Chicago is seeking a sharp, polished, and proactive Executive Assistant / Office Manager to join their high-performing team. This hybrid role is a unique opportunity for a driven professional who thrives in a fast-paced environment and enjoys wearing many hats. Acting as the right hand to senior leadership and the operational backbone of the office, this individual will play a critical role in keeping both executives and the office running seamlessly. This is more than just a support role—it’s a chance to become an integral part of a prestigious firm known for its excellence, professionalism, and collaborative culture. This position offers a competitive pay rate of $100-120k, commensurate with experience. A comprehensive benefits package is offered including but not limited to medical and dental insurance as well as generous PTO.

Key Responsibilities of the Executive Assistant / Office Manager:

• Deliver high-level executive support, including complex calendar management, travel coordination, and meeting logistics
• Prepare polished correspondence, reports, and high-impact presentations
• Process expenses and manage vendor invoices with accuracy and timeliness
• Serve as a liaison between executives and internal/external stakeholders—including investors and portfolio companies
• Lead all aspects of office operations to ensure a well-organized, professional, and efficient environment
• Maintain office supplies, coordinate equipment servicing, and manage vendor relationships
• Organize firmwide events, board meetings, and special projects with finesse and attention to detail
• Uphold the firm’s high standards of excellence in both client-facing and behind-the-scenes responsibilities
• Supervise interns, administrative staff, or third-party vendors as needed

Qualifications of the Executive Assistant / Office Manager:

• A minimum of 5 years of experience in an Executive Assistant and/or Office Manager role, ideally within private equity, investment banking, or a similar fast-paced environment
• Discretion, professionalism, and a track record of handling confidential information with care
• Impeccable organizational skills and the ability to manage multiple priorities without missing a beat
• Strong communication skills—both written and verbal—with an eye for polished presentation
• Proficiency in Microsoft Office Suite and familiarity with expense/calendar tools like Concur and Outlook
• A confident, service-oriented mindset and a proactive approach to problem-solving

Seniority level

• Not Applicable

Employment type

• Full-time

Job function

• Administrative

Industries

• Venture Capital and Private Equity Principals

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