Strategic Executive Assistant to CEO - Project Liaison

Mack & Associates, Ltd.; Chicago (IL); On-site; USD 110,000 - 150,000; Full time

Job summary

Mack & Associates, Ltd. is seeking an experienced Executive Assistant to the CEO to provide high-level support and own strategic projects in a fast-paced, private equity–backed environment.

You will manage the CEO's calendar, prepare briefing materials, and coordinate travel with precision and discretion. The role offers direct collaboration with senior leadership, investors, and external partners, enabling you to drive cross-functional initiatives and maintain critical priorities across the

Qualifications

• 5+ years supporting a CEO or senior leadership in a fast-paced environment.
• Experience in startup, high-growth, private equity or similarly demanding settings valued.
• Exceptional organizational and time-management skills.
• Ability to manage multiple priorities with accuracy and detail.
• Strong written and verbal communication with executives and investors.
• Proactive, resourceful and able to work with minimal direction.
• High discretion handling confidential information.

Responsibilities

• Manage CEO's complex calendar, meetings, travel, priorities, and requests.
• Prepare meetings with agendas, briefing materials, and action items.
• Coordinate domestic and international travel arrangements.
• Act as a key liaison between the CEO and stakeholders.
• Partner with leadership on special projects from concept to completion.
• Develop trackers, reports, and tools to improve workflows.
• Support board and investor meeting preparation.
• Assist with new systems, processes, and company initiatives.

Skills

Calendar management

Executive support

Project management

Travel planning

Stakeholder coordination

Communication

Discretion

Strategic thinking

Tools

Microsoft Office

Google Workspace

Job description

Mack & Associates, Ltd. is seeking an experienced Executive Assistant to the CEO to provide high-level support and own strategic projects in a fast-paced, private equity–backed environment.

You will manage the CEO's calendar, prepare briefing materials, and coordinate travel with precision and discretion. The role offers direct collaboration with senior leadership, investors, and external partners, enabling you to drive cross-functional initiatives and maintain critical priorities across the