Strategic Board & Executive Assistant

Mackenzie; Portland (OR); Hybrid; USD 68,000 - 78,000; Full time

Benefits offered by this job

Health insurance

Vision insurance

Dental insurance

Flexible Spending Account

401k / Profit-sharing

Job summary

Mackenzie is seeking an Executive Assistant to serve as a trusted partner to the Board of Directors and the executive leadership team. You will manage complex calendars, coordinate communications, and support strategic organizational priorities in a hybrid in-office role in Portland.

The ideal candidate is highly organized, proactive, and capable of handling confidential information with sound judgment in a fast-paced environment.

Qualifications

• Bachelor’s degree or equivalent combination of education and experience.
• 3 to 6 years of executive support experience, preferably supporting C-suite or Board.
• Ability to handle confidential information with integrity.
• Proficient in Microsoft 365 applications (Outlook, Word, Excel, PowerPoint, Teams, SharePoint).
• Strong written, verbal, and interpersonal communication skills.
• Excellent organizational, project management, and problem-solving abilities.

Responsibilities

• Provide comprehensive administrative support to the Board and designated members of the executive leadership team.
• Manage complex calendars, prioritize competing demands, and coordinate meetings across multiple stakeholders and time zones.
• Prepare and manage executive correspondence, presentations, reports, agendas, and briefing materials.
• Coordinate executive travel arrangements, including transportation, accommodations, itineraries, and expense reporting.
• Screen and prioritize communications, ensuring timely responses and appropriate follow-through.
• Anticipate executive needs and proactively resolve scheduling, logistical, and administrative challenges.

Skills

Executive support

Communication

Organizational skills

Project management

Confidential handling

Education

Bachelor’s degree or equivalent

Tools

Microsoft 365

Outlook

Word

Excel

PowerPoint

Teams

SharePoint

Job description

Mackenzie is seeking an Executive Assistant to serve as a trusted partner to the Board of Directors and the executive leadership team. You will manage complex calendars, coordinate communications, and support strategic organizational priorities in a hybrid in-office role in Portland.

The ideal candidate is highly organized, proactive, and capable of handling confidential information with sound judgment in a fast-paced environment.