Hybrid Executive Assistant & Office Coordinator

Peregrine Search Solutions; Chicago (IL); Hybrid; USD 36,000 - 40,000; Full time

Job summary

Peregrine Search Solutions in Chicago, IL is seeking an organized Executive Assistant / Office Coordinator to support daily office operations in a fast-paced setting. This role requires multitasking, calendar management, and professional presentation preparation to assist leadership.

The position is contract-to-hire with a full-time schedule, hybrid work arrangement (3 days in-office, 2 days remote), and compensation of $26–$29 per hour.

Qualifications

• 4–6 years of experience in office management or executive support.
• Strong organizational and time-management abilities.
• Excellent written and verbal communication skills.
• Ability to manage high-volume scheduling and competing priorities.

Responsibilities

• Coordinate day-to-day office operations and administrative activities.
• Calendaring and Scheduling for the Partner
• Develop and maintain standardized templates and prepare professional presentations and documents for leadership.
• Order and manage office supplies, equipment, and other workplace resources.
• Serve as a central point of contact for general administrative requests.
• Maintain an organized, efficient, and professional office environment.
• Coordinate internal events, team celebrations, and employee engagement activities.
• Assist with scheduling, office logistics, errands, and special projects as needed.
• Proactively identify administrative needs and provide support to keep daily operations running smoothly.

Skills

Organizational skills

Time management

Multitasking

Written communication

Verbal communication

Proactive approach

Job description

Peregrine Search Solutions in Chicago, IL is seeking an organized Executive Assistant / Office Coordinator to support daily office operations in a fast-paced setting. This role requires multitasking, calendar management, and professional presentation preparation to assist leadership.

The position is contract-to-hire with a full-time schedule, hybrid work arrangement (3 days in-office, 2 days remote), and compensation of $26–$29 per hour.