Executive Assistant & Office Ops Lead (Hybrid Seattle) - Equity

Rainier Recruiting; Seattle (WA); Hybrid; USD 100,000 - 130,000; Full time

Benefits offered by this job

Equity

Job summary

Rainier Recruiting seeks a hands-on Workplace Operations & Administrative Lead in Seattle, responsible for day-to-day office experience, vendor management, and executive support. You will help shape internal operations and customer-facing processes as the company scales.

You will coordinate calendars, travel, and leadership logistics, while maintaining a welcoming, organized environment. The role requires strong communication, discretion, and a proactive, problem-solving mindset in a hybrid

Qualifications

• Experience in workplace operations, office management, executive support, or a related role.
• Strong organizational and project coordination skills with multiple priorities.
• Ability to handle confidential information with discretion and judgment.
• Excellent written and verbal communication, warm and concise style.
• Willingness to work in Seattle office regularly; adapt to evolving needs.

Responsibilities

• Own Seattle office experience end to end, from setup to supplies and vendors.
• Coordinate hybrid/remote work needs and ensure teams have tools to work effectively.
• Plan and execute team offsites, leadership meetings, and company events.
• Support leaders with calendars, travel, meetings, and materials.
• Assist with customer operations and process improvement initiatives.

Skills

Workplace ops

Executive support

Hospitality mindset

Communication

Project coordination

AI tools

Job description

Rainier Recruiting seeks a hands-on Workplace Operations & Administrative Lead in Seattle, responsible for day-to-day office experience, vendor management, and executive support. You will help shape internal operations and customer-facing processes as the company scales.

You will coordinate calendars, travel, and leadership logistics, while maintaining a welcoming, organized environment. The role requires strong communication, discretion, and a proactive, problem-solving mindset in a hybrid