Hybrid Administrative Assistant — Front Desk & Billing

Autism Society of Minnesota (AuSM); Saint Paul (MN); Hybrid; USD 31,000 - 36,000; Part time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

401k plan

Flexible schedule

HSA / FSA

Disability insurance

Paid time off

Job summary

Autism Society of Minnesota seeks an Administrative Assistant to support Counseling Services and collaborate with Finance. You will greet visitors, manage calls and emails, schedule therapy appointments, and assist with bookkeeping while preserving HIPAA compliance.

This hybrid, part‑time role in Saint Paul offers benefits and growth opportunities. Ideal candidates have a high school diploma or GED, 2+ years in a similar office setting, strong customer service, and proficient Mac/MS Office

Qualifications

• Education: High school diploma or GED equivalent required.
• Experience: 2+ years in reception, therapy office, or administrative role.
• Customer service: Warm, personable, and helpful attitude.
• Communication: Strong written and verbal skills with stakeholders.
• Computer skills: Mac proficiency and MS Office; Zoom/Teams.
• Fraud and waste prevention: Not listed on LEIE or MN Excluded Providers List.
• Compliance: Adhere to HIPAA.
• Clear background screening: Criminal background check will be conducted.

Responsibilities

• Front Desk Management: greet visitors and direct to appropriate person.
• Communication: answer, screen, and forward calls; manage emails.
• Scheduling: manage calendars and appointments for therapists/managers.
• Administrative support: filing, photocopying, data entry, etc.
• Insurance verification & pre-authorization for services.
• Bookkeeping support for accounting transactions.
• Data privacy and HIPAA-compliant handling of sensitive data.

Skills

Customer service

Communication

Mac proficiency

MS Office

Video conferencing

HIPAA compliance

Fraud and waste prevention

Background screening

Education

High school diploma or GED

Associate’s degree preferred

Tools

QuickBooks Online Plus

GAAP training

Job description

Autism Society of Minnesota seeks an Administrative Assistant to support Counseling Services and collaborate with Finance. You will greet visitors, manage calls and emails, schedule therapy appointments, and assist with bookkeeping while preserving HIPAA compliance.

This hybrid, part‑time role in Saint Paul offers benefits and growth opportunities. Ideal candidates have a high school diploma or GED, 2+ years in a similar office setting, strong customer service, and proficient Mac/MS Office