Hybrid Events Coordinator — Elevate Client & Brand Events

Lowenstein Sandler; New York (NY); Hybrid; USD 68,000 - 78,000; Full time

Benefits offered by this job

Medical, dental, vision benefits

401K

Paid time off

Job summary

Lowenstein Sandler in the United States invites applications for an Events Coordinator to support planning and execution of internal and client events across offices. The role ensures events are polished, on-brand, and aligned with firm goals, providing logistical and administrative support.

The ideal candidate is highly organized, proactive, client-service oriented, with 2–4 years of experience in event coordination, preferably in professional services, and a strong eye for detail.

Qualifications

• Bachelor's degree required for coordination roles.
• 2–4 years of event coordination experience, preferably in a law firm or professional services.
• Strong organizational and project management skills with ability to manage multiple events and priorities.
• Excellent written and verbal communication with professional demeanor.

Responsibilities

• Assist the Events team with offsite event coordination including venue research, site visits, menu selections, room setup, audiovisual, and other event logistics.
• Coordinate catering and vendor access for onsite events, and communicate requirements with facilities and office services teams.
• Create and distribute invitations and event communications through Vuture and Outlook, ensuring brand consistency.
• Monitor RSVPs and compile registration/attendee reports.
• Prepare, organize, and ship event materials such as name badges, registration materials, signage, swag, and collateral.
• Provide onsite support for events including setup and breakdown.
• Process invoices, track expenses, and assist with credit card reconciliations.
• Identify best practices and recommend enhancements to firm events.

Skills

Event coordination

Project management

Communication skills

Team collaboration

Multitasking

MS Office proficiency

Vendor management

Education

Bachelor's degree

Tools

Canva

InterAction

Vuture

Job description

Lowenstein Sandler in the United States invites applications for an Events Coordinator to support planning and execution of internal and client events across offices. The role ensures events are polished, on-brand, and aligned with firm goals, providing logistical and administrative support.

The ideal candidate is highly organized, proactive, client-service oriented, with 2–4 years of experience in event coordination, preferably in professional services, and a strong eye for detail.