Marketing Events Coordinator

Lowenstein Sandler; New York (NY); Hybrid; USD 68,000 - 78,000; Full time

Benefits offered by this job

Medical, dental, vision benefits

401K

Paid time off

Job summary

Lowenstein Sandler in the United States invites applications for an Events Coordinator to support planning and execution of internal and client events across offices. The role ensures events are polished, on-brand, and aligned with firm goals, providing logistical and administrative support.

The ideal candidate is highly organized, proactive, client-service oriented, with 2–4 years of experience in event coordination, preferably in professional services, and a strong eye for detail.

Qualifications

• Bachelor's degree required for coordination roles.
• 2–4 years of event coordination experience, preferably in a law firm or professional services.
• Strong organizational and project management skills with ability to manage multiple events and priorities.
• Excellent written and verbal communication with professional demeanor.

Responsibilities

• Assist the Events team with offsite event coordination including venue research, site visits, menu selections, room setup, audiovisual, and other event logistics.
• Coordinate catering and vendor access for onsite events, and communicate requirements with facilities and office services teams.
• Create and distribute invitations and event communications through Vuture and Outlook, ensuring brand consistency.
• Monitor RSVPs and compile registration/attendee reports.
• Prepare, organize, and ship event materials such as name badges, registration materials, signage, swag, and collateral.
• Provide onsite support for events including setup and breakdown.
• Process invoices, track expenses, and assist with credit card reconciliations.
• Identify best practices and recommend enhancements to firm events.

Skills

Event coordination

Project management

Communication skills

Team collaboration

Multitasking

MS Office proficiency

Vendor management

Education

Bachelor's degree

Tools

Canva

InterAction

Vuture

Job description

Who We Are:

Lowenstein Sandler is one of the most sophisticated law firms in the United States, with over 400 lawyers and 300 business services professionals serving clients from offices in New York, Palo Alto, Roseland, Salt Lake City, San Francisco, Washington, D.C., and Wilmington. We recruit candidates who seek a collaborative, entrepreneurial culture that prioritizes our clients, our colleagues, and the communities where we work and live. Committed to career development and to a diverse, equitable, and inclusive workplace, the firm offers many programs and opportunities for personal and professional growth. We seek professionals for our business services group who share these values.

What You Will Do:

The Events Coordinator will support the planning and execution of the firm’s internal and client-facing events, working under the direction of the Senior Events Manager to help deliver consistent, polished, and seamless event experiences across offices. This role will provide logistical and administrative support, collaborating across the firm to ensure events are well organized, on brand, and aligned with firm goals. The ideal candidate is highly organized, detail-oriented, proactive, client-service focused, and eager to build a career in events within a fast-paced environment.

Essential Job Requirements:

• Assist the Events team with offsite event coordination, including venue research, site visits, menu selections, room setup, audiovisual, and other event logistics.
• Coordinate catering and vendor access for onsite events, and communicate all event requirements with the appropriate facilities and office services teams.
• Create and distribute invitations and event communications through Vuture and Outlook, ensuring consistency with the firm’s brand, tone, and professional standards.
• Monitor RSVPs and compile registration/attendee reports.
• Prepare, organize, and ship event materials including name badges, registration materials, signage, swag, and other event collateral.
• Provide onsite support for events as needed, including event setup and breakdown.
• Process invoices, track event expenses against budgets, and assist with corporate credit card reconciliations.
• Identify best practices and recommend enhancements to firm events.

Skills, Knowledge, and Abilities:

• Bachelor’s degree required.
• 2-4 years of event coordination experience, preferably in a law firm or other professional services setting.
• Manage multiple events and competing priorities with strong organizational and project management skills, and the ability to balance multiple projects, adapt to shifting priorities, and meet deadlines while maintaining close attention to detail.
• Excellent written and verbal communication skills and a professional demeanor.
• Ability to work independently and collaborate effectively across teams and departments.
• Proficiency in Microsoft Word, Excel, and PowerPoint; experience with Canva, InterAction, and/or Vuture is a plus.
• Availability to work occasional overtime, including early mornings and late evenings.

Office Location:

Roseland, NJ or New York, NY (Hybrid)

Schedule:

Full-time,Monday through Friday, overtime as needed.

• NJ: 9:00 AM - 5:00 PM
• NY 9:30 AM - 5:30 PM

Amount of Travel Required:

Approximately 10%, primarily between the Roseland and New York offices for event support. Frequency will vary based on business needs and may fluctuate from month to month.

The expected salary range for candidates meeting the requirements of this position is $68,000 to $78,000. The range provided is the salary that Lowenstein Sandler in good faith believes at the time of this posting that it is willing to pay for the advertised position. Exact compensation will be determined based on individual candidate qualifications and location. Our benefits package includes coverage options for medical, dental, vision, prescription drug, life insurance, disability, FSAs, 401K, and paid time off.

Disclaimers:

This job description is not designed to cover or contain a comprehensive listing of all activities, duties, or responsibilities required by employee.

Lowenstein Sandler LLP is not accepting resumes from search firms for this position. Regardless of past practice, all resumes submitted by search firms are to be deemed the sole property of Lowenstein Sandler LLP, and no fee will be paid in the event the candidate is hired by Lowenstein Sandler LLP as a result of the referral.

Lowenstein Sandler LLP is committed to equal employment opportunity and providing reasonable accommodations to applicants with physical and/or mental disabilities. We value and encourage diversity and solicit applications from all qualified applicants without regard to race, color, gender, sex, age, religion, creed, national origin, ancestry, citizenship, marital status, sexual orientation, physical or mental disability, medical condition, veteran status, gender identity, genetic information, or any other characteristic protected by federal, state, or local law.