Hybrid Events Specialist for Elite Client Engagement

Confidential Asset Management Organization; New York (NY); Hybride; USD 65 000 - 85 000; Plein temps

Résumé du poste

Confidential Asset Manager in Midtown Manhattan is seeking an Events Specialist to plan, coordinate, and execute internal and client-facing events, including conferences and receptions. This hands-on role demands strong organizational skills and the ability to manage a dynamic event calendar while collaborating with internal teams and external partners to deliver best-in-class experiences.

This role requires flexibility for evenings/weekends and travel as needed to ensure successful event

Qualifications

• 2–5 years of experience in event planning.
• Budget management and expense analysis using Microsoft Excel.
• Proficiency in Microsoft Office Suite; CRM systems and event management software is preferred.
• Exceptional project management and multitasking abilities in a fast-paced environment.
• Strong interpersonal skills and a polished, client-facing demeanor.
• Experience supporting senior executives and high-profile clients with professionalism and discretion.
• Impeccable organizational skills and attention to detail.
• Willingness to work evenings and weekends as needed for event execution.
• Ability to travel as required.

Responsabilités

• Lead planning and execution of client dinners, conference sponsorships, closing celebrations, internal offsites, and employee engagement activities.
• Manage all administrative components of event logistics including budget tracking, registration platforms, calendar coordination, and process documentation.
• Oversee event operations such as vendor proposals, run-of-show timelines, A/V and technical needs, branding, and budget reconciliation.
• Liaise with internal stakeholders and external partners to ensure seamless execution and alignment with firm standards.
• Deliver high-touch, client-facing service with an emphasis on discretion, precision, and professionalism.
• Provide on-site event support, including guest check-in, materials distribution, and vendor coordination.
• Research and evaluate new venues, restaurants, and event spaces to support strategic event planning.
• Stay current with industry trends, tools, and best practices in event management.
• Build and maintain strong relationships with vendors, venues, and service providers.

Connaissances

Budget management

Excel

CRM systems

Event coordination

Project management

Client-facing

Communication

Microsoft Office

Event management software

Outils

Microsoft Office

Event management software

Description du poste

Confidential Asset Manager in Midtown Manhattan is seeking an Events Specialist to plan, coordinate, and execute internal and client-facing events, including conferences and receptions. This hands-on role demands strong organizational skills and the ability to manage a dynamic event calendar while collaborating with internal teams and external partners to deliver best-in-class experiences.

This role requires flexibility for evenings/weekends and travel as needed to ensure successful event