Hybrid Event Coordinator: Conferences Liaison

Federal Reserve Bank of New York; Denver (CO); On-site; USD 72,000 - 96,000; Full time

Job summary

Federal Reserve Bank of Kansas City in Denver, CO is seeking an experienced event coordinator to support events and conferences at the Branch office. This role collaborates with facilities, IT, AV, security, catering vendors, and external partners to deliver seamless events.

The position requires coordinating logistics, preparing materials, managing attendee needs, and ensuring compliance with bank policies.

Qualifications

• At least 2 years of relevant experience.
• Bachelor's degree in business, mass communications, public administration, liberal arts, hospitality management or a closely related field.

Responsibilities

• Work with sponsor/host to understand and conceptualize the scope and theme of event and consult on a range of services.
• Be Branch primary contact for coordinated logistical arrangements for events, such as room setup, audio visual, hotel, catering, transportation, material preparation, presenter support, and other related service requirements.
• Review progress and facilitate event decision-making needs, including logistical and/or post-event evaluation.
• For events larger in scope, outline event preparation activities and develop a plan and timeline for delivery, identify budget and cost issues, and present to department management and event sponsor/host.
• Ensure event supports the business and/or mission of the Bank and conforms to Bank policies relative to event planning activities, including the discretionary expense and payment policies.
• Greet and direct guests/participants and serve as an on-site liaison to address the needs of the event sponsor/host and participants throughout the event.
• Review, initiate, and compile necessary approval to host external events, prepare proper documentation for Financial Management, and obtain approval from Senior Management.
• Perform other duties as assigned.

Skills

Verbal communication

Written communication

Initiative

Interpersonal skills

Project management

Organization

Planning

Execution

Customer service

Flexibility

Problem solving

Education

Bachelor's degree

Job description

Federal Reserve Bank of Kansas City in Denver, CO is seeking an experienced event coordinator to support events and conferences at the Branch office. This role collaborates with facilities, IT, AV, security, catering vendors, and external partners to deliver seamless events.

The position requires coordinating logistics, preparing materials, managing attendee needs, and ensuring compliance with bank policies.