Event Coordinator

Federal Reserve Bank of Kansas City; Denver (CO); Hybrid; USD 72,000 - 96,000; Full time

Job summary

The Federal Reserve Bank of Kansas City is seeking an experienced Event Coordinator to support branch office events in Denver, CO. This role collaborates across facilities, IT, and external partners to deliver seamless conferences and meetings.

You will coordinate logistics, manage vendor relations, and ensure events align with bank policies and goals, while providing outstanding customer service and effective communication.

Qualifications

• Typically requires at least 2 years of relevant experience.
• Bachelor's degree in business, mass communications, public administration, liberal arts, hospitality management or a closely related field from an accredited college or university, or equivalent combination of directly related education and/or experience.
• Intermediate understanding of technical business processes and subject matter.

Responsibilities

• Understand and conceptualize the scope and theme of event and consult on a range of services.
• Be Branch primary contact for coordinated logistical arrangements for events, such as room setup, audio visual, hotel, catering, transportation, material preparation, presenter support, and other related service requirements.
• Review progress and facilitate event decision-making needs, including logistical and/or post-event evaluation.
• For events larger in scope, outline event preparation activities and develop a plan and timeline for delivery, identify budget and cost issues, and present to department management and event sponsor/host.
• Ensure event supports the business and/or mission of the Bank and conforms to Bank policies relative to event planning activities, including the discretionary expense and payment policies.
• Greet and direct guests/participants and serve as an on-site liaison to address the needs of the event sponsor/host and participants throughout the event.
• Review, initiate, and compiles necessary approval to host external events, prepare proper documentation for Financial Management, and obtain approval from Senior Management.
• Performs other duties as assigned.

Skills

Strong verbal and written comms

Initiative and interpersonal skills

Project management skills

Customer service orientation

Flexibility of workdays

Problem solving

Education

Bachelor's degree in business, mass communications, public administration, liberal arts, hospitality management or related field

Job description

Federal Reserve Bank of Kansas CityWorks across diverse communities throughout our region and nation to foster understanding in our economy, the payments system, and financial institutions for people from all walks of life. Together, we serve the public and each other in an innovative environment that values the highest ethical standards. Here you'll find support to develop, united in a clear and common purpose with a diverse team.

The Federal Reserve Bank of Kansas City is looking for an experienced event coordinator to support events and conferences in the Branch office in Denver, Colorado. This role is highly collaborative and will require you to build and maintain relationships with several internal departments and external meeting hosts.

As a key member of the team, you will work under the guidance of the District's conference center management to help achieve the Bank's outreach and customer service goals. You will coordinate event logistics with members of the facilities, law enforcement, IT and audio/visual teams as well as working with a third-party vendor for catering services and external partners for hotel blocks, parking and off-site locations for branch business within the district.

You will work closely with the Kansas City Conference Center Team and Public Affairs, who oversee the operation of the district conference centers in Kansas City, Omaha and Denver. You will meet regularly with this team to discuss events, challenges and opportunities and continue to showcase the reputation of the district across the system for service and hospitality.

Key Activities:

Primary Responsibilities:

• Understand and conceptualize the scope and theme of event and consult on a range of services.
• Be Branch primary contact for coordinated logistical arrangements for events, such as room setup, audio visual, hotel, catering, transportation, material preparation, presenter support, and other related service requirements.
• Review progress and facilitate event decision-making needs, including logistical and/or post-event evaluation.

Secondary Responsibilities:

• Work with Facilities, Law Enforcement, and dining staff to resolve problems that may arise, such as changes to meeting room location, setup, catering, last minute changes in attendance, technical difficulties, and evacuations or other emergencies.
• For events larger in scope, outline event preparation activities and develop a plan and timeline for delivery, identify budget and cost issues, and present to department management and event sponsor/host.
• Ensure event supports the business and/or mission of the Bank and conforms to Bank policies relative to event planning activities, including the discretionary expense and payment policies.
• Greet and direct guests/participants and serve as an on-site liaison to address the needs of the event sponsor/host and participants throughout the event.
• Review, initiate, and compiles necessary approval to host external events, prepare proper documentation for Financial Management, and obtain approval from Senior Management.
• Performs other duties as assigned.

Skills Desired:

• Strong verbal and written communication skills
• Demonstrate initiative and interpersonal skills, including the ability to work effectively independently and in a team environment
• Demonstrate project management skills, including organization, planning, and execution
• Effective customer service orientation
• Flexibility of workdays to reflect the business level of events and coverage
• Problem solving

Qualifications:

• Typically requires at least 2 years of relevant experience.
• Bachelor's degree in business, mass communications, public administration, liberal arts, hospitality management or a closely related field from an accredited college or university, or equivalent combination of directly related education and/or experience.
• Intermediate understanding of technical business processes and subject matter.
• Performs most work independently with general supervision and direction. May consult with management or more senior staff in decision-making.

Additional Information:

How We Work:

• Onsite, full time (with 5 days per month remote work flexibility)
• Location(s): Denver, CO.
• Remote Only Eligible: No

Salary:

• $72,000- $95,500
• Final offers are determined by factors including the candidate's qualifications, internal alignment considerations, district assignment, and geographic location.

Sponsorship:

Applicants must be currently authorized to work in the United States without the need for visa sponsorship now or in the future.

About Us:

Total Rewards & Benefits

Who We Are

What We Do

Follow us on LinkedIn, Instagram, X (formerly Twitter), and YouTube

Full Time / Part Time Full time Regular / Temporary Regular Job Exempt (Yes / No) No Job Category Operations Family Group Work Shift First (United States of America)

The Federal Reserve Banks are committed to equal employment opportunity for employees and job applicants in compliance with applicable law and to an environment where employees are valued for their differences.

Always verify and apply to jobs on Federal Reserve System Careers (https://rb.wd5.myworkdayjobs.com/FRS) or through verified Federal Reserve Bank social media channels.