Hybrid Event Coordinator — Experiential Planning & Logistics

Socket.dev; Denver (CO); On-site; USD 50,000 - 55,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

401(k) with Company Match

Short-term and Long-term Disability

Life Insurance

Employee Assistance Program

Paid Vacation Time and Paid Holidays

Paid Sick Time

Parental Leave

Pet Insurance

Flexible Spending Accounts

Job summary

PRA is seeking an Event Coordinator in the Denver area for a hybrid role with remote work and in-office presence about twice weekly. You will support Experience Designers, manage supplier communications, invoices, and vendor relations, and coordinate field staff for various programs and events.

The role requires flexibility, strong administrative skills, and travel as needed. Salary ranges between $50,000 and $55,000 with comprehensive benefits including medical, dental, vision, 401(k),

Qualifications

• At least one year of work experience in a DMC, incentive travel, event planning company, event venue or related field in an administrative and/or operations capacity preferred.
• Strong computer knowledge including database, Microsoft Office - Word, Excel, PowerPoint, etc.

Responsibilities

• Provide support to Experience Designers by assisting with program development, cost preparation and supplier partner communications to obtain and confirm product pricing, availability and reservations
• Produce program summaries/deposit invoices, service agreements, and related correspondence
• Research, develop and maintain business relationships with supplier/partners
• Assist Experience Designers in the continuous development of new products and services and innovative program elements
• Track status of upcoming programs and gather requested program information to assist Event Producers with program elements, such as confirming vendors and Field Staff
• Operation of smaller programs, including communication with clients, scheduling and confirming suppliers, handling costing elements, program close out, etc.
• Assist Event Producers with advancing venues and ability to serve as onsite point of contact for suppliers and Field Staff
• Coordinate Field Staff scheduling, confirming availability as well as updates to Field Staff database
• Assist Event Producers with completion of paperwork including pre-program planning and invoicing
• Provide backup support to Accounting department by assisting with payment tracking and spreadsheet updating
• Maintain Operations Calendar & City-Wide Events Calendar
• Handle assignments such as creating material for Field Staff training sessions, organizing Field Staff appreciation events, sending supplier thank you and gifts, maintain up-to-date transportation partner fleet inventory and pricing grids

Skills

MS Office

Database knowledge

Excel

Email communication

Teamwork

Travel readiness

Job description

PRA is seeking an Event Coordinator in the Denver area for a hybrid role with remote work and in-office presence about twice weekly. You will support Experience Designers, manage supplier communications, invoices, and vendor relations, and coordinate field staff for various programs and events.

The role requires flexibility, strong administrative skills, and travel as needed. Salary ranges between $50,000 and $55,000 with comprehensive benefits including medical, dental, vision, 401(k),