Event Coordinator

Federal Reserve Bank of New York; Denver (CO); On-site; USD 72,000 - 96,000; Full time

Job summary

Federal Reserve Bank of Kansas City in Denver, CO is seeking an experienced event coordinator to support events and conferences at the Branch office. This role collaborates with facilities, IT, AV, security, catering vendors, and external partners to deliver seamless events.

The position requires coordinating logistics, preparing materials, managing attendee needs, and ensuring compliance with bank policies.

Qualifications

• At least 2 years of relevant experience.
• Bachelor's degree in business, mass communications, public administration, liberal arts, hospitality management or a closely related field.

Responsibilities

• Work with sponsor/host to understand and conceptualize the scope and theme of event and consult on a range of services.
• Be Branch primary contact for coordinated logistical arrangements for events, such as room setup, audio visual, hotel, catering, transportation, material preparation, presenter support, and other related service requirements.
• Review progress and facilitate event decision-making needs, including logistical and/or post-event evaluation.
• For events larger in scope, outline event preparation activities and develop a plan and timeline for delivery, identify budget and cost issues, and present to department management and event sponsor/host.
• Ensure event supports the business and/or mission of the Bank and conforms to Bank policies relative to event planning activities, including the discretionary expense and payment policies.
• Greet and direct guests/participants and serve as an on-site liaison to address the needs of the event sponsor/host and participants throughout the event.
• Review, initiate, and compile necessary approval to host external events, prepare proper documentation for Financial Management, and obtain approval from Senior Management.
• Perform other duties as assigned.

Skills

Verbal communication

Written communication

Initiative

Interpersonal skills

Project management

Organization

Planning

Execution

Customer service

Flexibility

Problem solving

Education

Bachelor's degree

Job description

Company Federal Reserve Bank of Kansas City As a part of the nation's central bank, the Federal Reserve Bank of Kansas City supports a stable financial system. We work across diverse communities throughout our region and nation to foster understanding in our economy, the payments system, and financial institutions for people from all walks of life. Together, we serve the public and each other in an innovative environment that values the highest ethical standards.

Here you'll find support to develop, united in a clear and common purpose with a diverse team. The Federal Reserve Bank of Kansas City is looking for an experienced event coordinator to support events and conferences in the Branch office in Denver, Colorado. This role is highly collaborative and will require you to build and maintain relationships with several internal departments and external meeting hosts. As a key member of the team, you will work under the guidance of the District's conference center management to help achieve the Bank’s outreach and customer service goals.

You will coordinate event logistics with members of the facilities, law enforcement, IT and audio visual teams as well as working with a third-party vendor for catering services and external partners for hotel blocks, parking and off-site locations for branch business within the district.

You will work closely with the Kansas City Conference Center Team and Public Affairs, who oversee the operation of the district conference centers in Kansas City, Omaha and Denver. You will meet regularly with this team to discuss events, challenges and opportunities and continue to showcase the reputation of the district across the system for service and hospitality.

Primary Responsibilities

• Work with sponsor/host to understand and conceptualize the scope and theme of event and consult on a range of services.
• Be Branch primary contact for coordinated logistical arrangements for events, such as room setup, audio visual, hotel, catering, transportation, material preparation, presenter support, and other related service requirements.
• Review progress and facilitate event decision-making needs, including logistical and/or post-event evaluation.

Secondary Responsibilities

• Work with Facilities, Law Enforcement, and dining staff to resolve problems that may arise, such as changes to meeting room location, setup, catering, last-minute changes in attendance, technical difficulties, and evacuations or other emergencies.
• For events larger in scope, outline event preparation activities and develop a plan and timeline for delivery, identify budget and cost issues, and present to department management and event sponsor/host.
• Ensure event supports the business and/or mission of the Bank and conforms to Bank policies relative to event planning activities, including the discretionary expense and payment policies.
• Greet and direct guests/participants and serve as an on-site liaison to address the needs of the event sponsor/host and participants throughout the event.
• Review, initiate, and compile necessary approval to host external events, prepare proper documentation for Financial Management, and obtain approval from Senior Management.
• Perform other duties as assigned.

Skills Desired

• Strong verbal and written communication skills.
• Demonstrate initiative and interpersonal skills, including the ability to work effectively independently and in a team environment.
• Demonstrate project management skills, including organization, planning, and execution.
• Effective customer service orientation.
• Flexibility of workdays to reflect the business level of events and coverage.
• Problem solving.

Qualifications

Typically requires at least 2 years of relevant experience. Bachelor's degree in business, mass communications, public administration, liberal arts, hospitality management or a closely related field from an accredited college or university, or equivalent combination of directly related education and/or experience. Intermediate understanding of technical business processes and subject matter. Performs most work independently with general supervision and direction. May consult with management or more senior staff in decision-making.

Additional Information

How We Work: Onsite, full time (with 5 days per month remote work flexibility).

Location(s): Denver, CO.

Remote Only Eligible: No.

Salary: $72,000- $95,500.

Sponsorship: Applicants must be currently authorized to work in the United States without the need for visa sponsorship now or in the future.

About Us

Total Rewards & Benefits. Who We Are. What We Do. Follow us on LinkedIn, Instagram, X (formerly Twitter), and YouTube.

Full Time / Part Time Full time Regular / Temporary Regular Job Exempt (Yes / No) No Job Category Operations Family Group Work Shift First (United States of America).

EEO Statement

The Federal Reserve Banks are committed to equal employment opportunity for employees and job applicants in compliance with applicable law and to an environment where employees are valued for their differences.

Privacy Notice OUR BANK has one of the most recognizable brands around the world. The Federal Reserve is the central bank of the United States- one of the world's most influential, trusted and prestigious financial organizations. The Federal Reserve is charged with the important mission of promoting a strong economy and a stable financial system and fulfills this responsibility by formulating national monetary policy, supervising and regulating banks and bank holding companies, and providing financial services for banks and the U.S. government. OUR PEOPLE are diverse in background and ideas, which allows for ongoing creativity and innovation. Ultimately, they are the ones who push our high-performance, exchange-driven culture forward. Why Our People Choose Us: Our reputation precedes us There will always be room for personal growth Our people are first You'll find the right balance Your responsibilities will be meaningful We hope that you will be our future colleague.