Hybrid Conference & Events Planner

British Medical Association; United States; Hybrid; USD 36,000 - 44,000; Full time

Benefits offered by this job

30 days holiday entitlement plus bank

Double matching pension contributions

Volunteer leave

Maternity & paternity leave

Life assurance

Salary reviews & incremental increases

Onsite gym & subsidised café

EV & cycle to work scheme

EAP 24/7

Long service recognition

Professional subscription cover

BMA Law discounts

Flexible benefits & discounts

Learning & development opportunities

Season ticket loan

Additional annual leave buy-up

Job summary

The British Medical Association (BMA) is seeking a Conference Organiser to manage a diverse portfolio of face-to-face, hybrid and online events from planning through to delivery and post-event reconciliation. The role is hybrid, based at BMA House with travel to venues across the UK and remote work from home, with occasional early mornings and late finishes.

You will organise events, manage budgets up to £30K, negotiate with venues and suppliers, and work with communications teams to publicise

Qualifications

• Experience organising face-to-face, hybrid and online events.
• Strong planning and organisational skills with the ability to manage several events at different stages and deliver to deadlines and budgets.

Responsibilities

• Organise allocated events, including venue selection, audio-visual requirements, catering, speaker liaison, delegate registration and attendee communications.
• Prepare and manage event budgets of up to £30K, completing post-event reconciliations and working within approved procedures.
• Negotiate arrangements with venues and suppliers, with contracts subject to management approval.
• Work with communications colleagues to publicise events, prepare conference materials and keep event webpages up to date.
• Keep stakeholders informed throughout the planning process and resolve practical issues calmly during events.
• Support the Conference Assistant with registration processes, payments, event databases and delegate documentation.

Job description

The British Medical Association (BMA) is seeking a Conference Organiser to manage a diverse portfolio of face-to-face, hybrid and online events from planning through to delivery and post-event reconciliation. The role is hybrid, based at BMA House with travel to venues across the UK and remote work from home, with occasional early mornings and late finishes.

You will organise events, manage budgets up to £30K, negotiate with venues and suppliers, and work with communications teams to publicise