Global Medical Events Lead (Hybrid)

Boston Scientific; Marlboro (MA); Hybrid; USD 75,000 - 143,000; Full time

Job summary

Boston Scientific is seeking an Events Marketing Specialist to act as the operational lead for congresses, tradeshows and key sales meetings. You will manage logistics, exhibit assets, vendor coordination and on-site operations, ensuring compliant and high-quality event experiences.

Collaborate with Global Meetings Management, Marketing, Sales, Procurement and Legal to deliver successful events, while handling budgets, reporting and risk mitigation across domestic and international travel as

Qualifications

• Bachelor's degree required.
• Minimum 3 years in event logistics or related field.
• Experience with hotel operations and major hotel chains.
• Strong project management, vendor management and organizational skills.
• Ability to manage multiple priorities in a fast-paced, matrixed environment.

Responsibilities

• Lead operational planning and execution for national and global tradeshows, medical congresses and key sales meetings.
• Manage booth logistics, exhibit assets, shipping, freight, installation and dismantling, labor, show services and on-site operations.
• Manage end-to-end event logistics, including housing, reporting, vendor coordination, room setup, contracting, site inspections, transportation, banquets and off-site activities.
• Coordinate with cross-functional teams and external vendors to ensure event plans, timelines and requirements are executed accurately.
• Direct operational vendor relationships, including asset management, exhibit houses, audiovisual providers, freight partners, show services and on-site labor providers, and monitor performance against service-level expectations.
• Manage event budgets, forecasting, purchase orders, spend tracking, invoice processing and financial reconciliation.
• Ensure executional compliance with health care industry regulations, internal health care professional engagement policies, congress requirements and company processes.
• Execute approved lead capture processes, oversee on-site lead retrieval technology, troubleshoot operational issues and ensure accurate data handoff to activation and marketing teams.
• Provide operational reporting, including budget status, attendance and support metrics, logistics performance, vendor scorecards, risks and post-event operational debriefs.
• Identify operational risks and implement mitigation plans to support high-quality delivery of high-visibility and executive-level events.
• Travel domestically and, as needed, internationally to support on-site event execution and operational excellence.

Skills

Strong project management

Vendor management

Organizational skills

Communication skills

Stakeholder management

Travel flexibility

Education

Bachelor's degree

Tools

Cvent

Salesforce

Lead retrieval systems

Event technologies

Job description

Boston Scientific is seeking an Events Marketing Specialist to act as the operational lead for congresses, tradeshows and key sales meetings. You will manage logistics, exhibit assets, vendor coordination and on-site operations, ensuring compliant and high-quality event experiences.

Collaborate with Global Meetings Management, Marketing, Sales, Procurement and Legal to deliver successful events, while handling budgets, reporting and risk mitigation across domestic and international travel as