Hybrid Meeting Manager: Budgeted On-site Events

American College of Obstetricians and Gynecologists; Washington (District of Columbia); Hybrid; USD 75,000 - 85,000; Full time

Benefits offered by this job

Paid Parental Leave

Breastfeeding Friendly Workplace

Flexible work schedule

Commuting Allowance

Generous Paid Time Off

Holiday Pay

Life Insurance

401(k) Company Contributions

Medical, Dental, and Vision Insurance

Tuition Reimbursement

Job summary

American College of Obstetricians and Gynecologists is seeking a Meeting Manager to plan, organize, and execute in-person, hybrid, and virtual meetings from venue sourcing to on-site execution.

The role requires coordinating registration, meeting technology, and vendor services while maintaining budgets and stakeholder relationships. A hybrid work schedule with a DC-office commute is expected.

Qualifications

• Bachelor's degree required.
• Minimum five years of progressively responsible meeting and event planning experience in an association, hotel, corporate, or similar environment.
• Experience with association management systems, event registration platforms, and meeting technology (NetForum, eShow, Zoom, MS Office). CMP designation preferred.

Responsibilities

• Research and recommend venues for assigned meetings; conduct site visits and prepare evaluations.
• Develop and manage budgets; monitor expenses to stay within approved projections.
• Negotiate pricing, contracts, and services with hotels, venues, and vendors.
• Develop meeting specifications and manage events from planning to on-site execution and post-event closeout.
• Coordinate attendee registration, meeting technology, virtual platforms, and post-event debriefs.

Skills

Budget management

Contract negotiation

Vendor coordination

Interpersonal communication

Hybrid work scheduling

Education

Bachelor's degree

CMP designation preferred

Tools

NetForum

eShow

Zoom

Microsoft Office

Job description

American College of Obstetricians and Gynecologists is seeking a Meeting Manager to plan, organize, and execute in-person, hybrid, and virtual meetings from venue sourcing to on-site execution.

The role requires coordinating registration, meeting technology, and vendor services while maintaining budgets and stakeholder relationships. A hybrid work schedule with a DC-office commute is expected.