Hybrid Conference & Events Coordinator

ATD American Society for Training and Development, Incorporated; Alexandria (VA); Hybrid; USD 33,000 - 40,000; Full time

Benefits offered by this job

Medical, dental, and vision benefits

PTO and personal days

403(b) with company match

Flexible Spending and Health Savings

Job summary

ATD American Society for Training and Development, Incorporated seeks a Conference Coordinator in Alexandria, VA. The role supports ATD’s conference portfolio across programming, attendee experience, operations, and exhibitor programs, working with multiple teams to ensure timely delivery.

You’ll manage communications, support speaker and program administration, and help with registration and attendee resources, while staying adaptable in a fast-paced environment with a strong emphasis on

Qualifications

• Strong organizational skills with the ability to manage multiple deadlines and details.
• Excellent follow-through and attention to detail.
• Clear written and verbal communication with a customer-service mindset.
• Ability to learn new systems, processes, and technology quickly.

Responsibilities

• Provide coordination and administrative support across ATD’s portfolio of conferences and events.
• Serve as a first point of contact for routine questions from speakers, attendees, exhibitors, and sponsors.
• Support speaker and program administration, including tracking, communications, and data management.
• Assist exhibitor and sponsor administration, including portal activities and data collection.
• Support attendee experience and registration activities, including communications and registration administration.
• Coordinate administrative elements of attendee experience programs and deadlines.
• Maintain conference trackers, schedules, contact lists, inventories, and templates.
• Submit and track internal requests and workflows to keep information complete and deadlines met.
• Support event operations through signage tracking and resource coordination.
• Identify recurring questions and process gaps to improve efficiency.

Skills

Organizational skills

Attention to detail

Customer-service mindset

Task tracking

Communication skills

Learning new systems

Adaptability

Collaboration

Multi-project coordination

Problem solving

Tools

MS Office

Job description

ATD American Society for Training and Development, Incorporated seeks a Conference Coordinator in Alexandria, VA. The role supports ATD’s conference portfolio across programming, attendee experience, operations, and exhibitor programs, working with multiple teams to ensure timely delivery.

You’ll manage communications, support speaker and program administration, and help with registration and attendee resources, while staying adaptable in a fast-paced environment with a strong emphasis on