Hybrid Events Coordinator — Executive Meetings & Networking

Addison Group; Washington (District of Columbia); Hybrid; USD 53,000 - 59,000; Full time

Benefits offered by this job

Medical, dental, vision

401(k)

Hybrid work schedule

Career development

Job summary

Addison Group is seeking a Meeting and Events Coordinator in Washington, DC. This is an excellent entry-level opportunity for someone passionate about event planning and eager to build a long-term career in the field.

The role involves coordinating 15–20 events per year, managing registrations, vendor coordination, on-site support, and travel 3–7 times annually. Hybrid schedule: in-office Tuesday–Thursday, occasional remote weeks, and some evenings during busy periods.

Qualifications

• Bachelor's degree required.
• Approximately 1–2 years of relevant experience in event coordination, event planning, project management, hospitality, office operations, or a related field.
• Strong organizational skills and attention to detail.
• Excellent written and verbal communication, including with senior executives.
• Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint).
• Familiarity with event registration platforms such as Cvent, Swoogo, or Social Tables is a plus.

Responsibilities

• Assist with coordinating approximately 15–20 events annually, from internal staff gatherings to executive meetings and industry conferences.
• Support event logistics: researching venues, coordinating catering and AV needs, signage, and materials.
• Create and maintain event registration pages, attendee lists, and invitation distributions.
• Draft invitations, confirmations, reminders, and event communications.
• Monitor registration activity and share updates with stakeholders.
• Assist with onsite registration and attendee support.
• Maintain project timelines and coordinate multiple tasks.
• Research venues, vendors, and trends for future planning.
• Process vendor contracts, invoices, and payments; maintain records.

Skills

Event coordination

Communication skills

Microsoft Office

Time management

Detail-oriented

Education

Bachelor's degree

Tools

Cvent

Swoogo

Social Tables

Job description

Addison Group is seeking a Meeting and Events Coordinator in Washington, DC. This is an excellent entry-level opportunity for someone passionate about event planning and eager to build a long-term career in the field.

The role involves coordinating 15–20 events per year, managing registrations, vendor coordination, on-site support, and travel 3–7 times annually. Hybrid schedule: in-office Tuesday–Thursday, occasional remote weeks, and some evenings during busy periods.