Hybrid Conference Coordinator

Association for Talent Development (ATD); Alexandria (VA); Hybrid; USD 50,000 - 60,000; Full time

Benefits offered by this job

Medical benefits

Dental benefits

Vision benefits

PTO and leaves

403(b) with 6% match

Flexible Spending Accounts

Health Savings accounts

Professional development resources

On-site gym

Life insurance

Disability insurance

Employee discounts

Job summary

Association for Talent Development (ATD) is seeking a Conference Coordinator to support ATD’s conference portfolio across programming, attendee experience, operations, and exhibitor/sponsor programs. You will coordinate processes, manage information, and help ensure deadlines are met.

This hybrid role is based in Alexandria, VA, offering a mix of in-office collaboration and flexible work arrangements, with the opportunity to engage across departments and develop end-to-end event skills.

Qualifications

• Strong organizational skills with the ability to manage multiple deadlines and details.
• Excellent follow-through and attention to detail.
• Strong written and verbal communication skills with a customer-service mindset.
• Ability to learn new systems, processes, and technology platforms quickly.
• Sound judgment and comfort handling routine matters independently.
• Adapt as priorities shift across multiple conferences and projects.
• A collaborative approach and willingness to support different areas of a team.
• Comfort working in a role where no two days are exactly the same.
• 2 - 3 years experience in conferences, events, associations, customer service, project coordination, or administrative coordination.

Responsibilities

• Provide coordination and administrative support across ATD’s portfolio of conferences and events.
• Serve as a first point of contact for routine speaker, attendee, exhibitor, and sponsor questions.
• Support speaker and program administration, including task tracking and evaluations.
• Support exhibitor and sponsor administration, including communications and data collection.
• Support attendee experience and registration activities, including communications and resources.
• Coordinate administrative elements of attendee experience programs, including deadlines and documentation.
• Maintain conference trackers, schedules, contact lists, inventories, and shared resources.
• Submit and track Editorial and Creative requests and other workflows.
• Support event operations through signage tracking and staffing documentation.
• Identify recurring questions and opportunities to improve conference work processes.
• Provide flexible support across conferences and projects as priorities evolve.

Skills

Organizational skills

Attention to detail

Communication

Learning ability

Judgment

Adaptability

Collaborative

Customer service mindset

Job description

Association for Talent Development (ATD) is seeking a Conference Coordinator to support ATD’s conference portfolio across programming, attendee experience, operations, and exhibitor/sponsor programs. You will coordinate processes, manage information, and help ensure deadlines are met.

This hybrid role is based in Alexandria, VA, offering a mix of in-office collaboration and flexible work arrangements, with the opportunity to engage across departments and develop end-to-end event skills.