Hybrid DC Event Coordinator for Executive Meetings

Addison Group; Washington (District of Columbia, MD); Hybride; USD 53 000 - 59 000; Plein temps

Avantages offerts par ce poste

Medical insurance

Dental insurance

Vision insurance

401(k)

Résumé du poste

Addison Group is seeking a detail-oriented Meeting and Events Coordinator for our client in Washington, DC. This position offers a direct-hire path with a salary range of $53,100 to $59,000 and a hybrid work arrangement, requiring in-office presence Tuesday through Thursday and periodic remote weeks.

The role supports 15–20 events annually, handling logistics, registrations, vendor coordination, and communications, with occasional evenings or extended hours during busy periods.

Qualifications

• Bachelor's degree required.
• Approximately 1–2 years of relevant experience in event coordination or related fields.
• Strong organizational and communication skills, including dealing with senior executives.

Responsabilités

• Coordinate ~15–20 events annually, from internal gatherings to conferences.
• Manage event logistics: venues, catering, A/V, signage, materials.
• Create and maintain registration pages, attendee lists, and invites.
• Draft confirmations, reminders, and communications; monitor registrations.
• Assist onsite registration and attendee support for a smooth experience.
• Track timelines and deadlines; coordinate multiple tasks across teams.
• Research venues, vendors, and trends to support future planning.
• Process vendor contracts, invoices, and payments; maintain records.
• Provide admin support: scheduling, contacts, inbox management, and shipments.

Connaissances

Event coordination

Communication

Time management

Organizational skills

Professional demeanor

Formation

Bachelor's degree

Outils

Microsoft Office (Outlook, Word, Excel, PowerPoint)

Cvent

Swoogo

Social Tables

Description du poste

Addison Group is seeking a detail-oriented Meeting and Events Coordinator for our client in Washington, DC. This position offers a direct-hire path with a salary range of $53,100 to $59,000 and a hybrid work arrangement, requiring in-office presence Tuesday through Thursday and periodic remote weeks.

The role supports 15–20 events annually, handling logistics, registrations, vendor coordination, and communications, with occasional evenings or extended hours during busy periods.