Hybrid Client Coordinator - Recruiting & Scheduling

Career Group; New York (NY); Hybrid; USD 45,000 - 60,000; Full time

Benefits offered by this job

Competitive base compensation

Hybrid flexibility

Outstanding health benefits packages

Generous PTO

Mentorship and training

Team quarterly outings

Job summary

Career Group in New York City seeks a Client Coordinator to support a busy VP and recruiting team in a fast-paced environment. You will manage interview scheduling, data entry, and candidate coordination while learning the lucrative administrative staffing field.

Ideal candidates have 1+ year experience in a high-pressure setting, excellent written and verbal communication, and a proactive, detail-oriented mindset. Hybrid work options and collaborative team culture are offered.

Qualifications

• 1+ years in a fast-paced, high-volume environment (PR/entertainment/hospitality preferred).
• Must be detail-oriented with strong written and verbal communication.
• Professional interaction with clients and talent at all levels and industries.
• Proactive, solution-focused, and able to adapt to shifting priorities.
• Strong computer skills and familiarity with recruiting tools and ATS.

Responsibilities

• Schedule interviews and coordinate communications via phone and email at a high volume.
• Enter and update job orders and client/contact information.
• Maintain accurate candidate data in the database and ATS systems.
• Track open job spreadsheets and enter candidate details into ATS for clients.
• Serve as secondary client contact and assist with intake calls.
• Complete reference checks and employment verifications.
• Coordinate interview confirmations to candidates or recruiters.
• Edit and post ads on job boards; draft candidate bios as requested.
• Support account executives with meetings, lunches, and appointments.
• Assist with marketing and recruiting projects as needed.
• Source, screen, and schedule candidates using various tools.

Skills

Interview scheduling

Data entry accuracy

Communication skills

MS Office (Outlook/Teams)

LinkedIn sourcing

Tools

LinkedIn

Fieldglass

Greenhouse

Workday

Outlook

Teams

Job description

Career Group in New York City seeks a Client Coordinator to support a busy VP and recruiting team in a fast-paced environment. You will manage interview scheduling, data entry, and candidate coordination while learning the lucrative administrative staffing field.

Ideal candidates have 1+ year experience in a high-pressure setting, excellent written and verbal communication, and a proactive, detail-oriented mindset. Hybrid work options and collaborative team culture are offered.