Hybrid Talent Acquisition Coordinator: Scheduling & Travel

Cross Country Consulting; McLean (VA); Hybrid; USD 60,000 - 80,000; Full time

Benefits offered by this job

Healthcare options

401(k) with company matching

Parental/maternity leave

Technology stipend

Wellness reimbursement

Job summary

CrossCountry Consulting is seeking an Executive Coordinator to support Talent leadership with high-touch interview coordination, travel logistics, and calendar management in a hybrid role based at the McLean, VA office. You will own candidate travel, coordinate interviews across multiple time zones, and ensure a seamless, professional candidate experience.

Ideal candidates have 2+ years of coordination experience, a BA/BS degree, strong MS Office skills, and the ability to manage complex

Qualifications

• 2+ years of coordination experience in an executive assistant, executive support, recruiting, or human resources role
• Bachelor’s degree from an accredited college/university
• Experience booking and managing complex travel arrangements, including flights, hotels, and reservations
• Experience preparing and submitting expense reports (Concur, Expensify, or similar) preferred
• Experience with Microsoft Office Suite applications, including Word, Excel, PowerPoint, and Outlook
• Demonstrated ability to manage complex calendars and competing priorities with discretion and sound judgment
• Excellent presentation, verbal, and written communication skills, with the ability to represent senior leaders professionally
• Demonstrated experience prioritizing multiple projects, strong organizational skills, and extreme attention to detail
• Experience utilizing an applicant tracking system (ATS) preferred but not required
• Ability to be on-site at our McLean, Virginia office at least 3 days per week

Responsibilities

• Coordinate complex interview scheduling across multiple leaders, calendars, and time zones
• Act as primary point of contact for candidates from outreach through offer to ensure a white glove experience
• Organize all candidate travel, including flights, hotels, ground transportation, and dinner reservations
• Manage travel changes, cancellations, and day-of issues with minimal disruption
• Prepare, submit, and reconcile expense reports for candidate travel and executive coordination
• Provide on-site interview facilitation at the McLean, VA office
• Support Talent leaders with calendar management, conflict resolution, and interview preparation
• Assist in recruiting operations, including job creation, postings, and ATS tracking
• Develop and customize templates, candidate messaging, and resources to improve communication
• Build trusted relationships with executive assistants, senior leaders, recruiters, and stakeholders
• Communicate effectively with global teams across time zones
• Demonstrate problem-solving by proactively implementing solutions in the talent acquisition process

Skills

Executive coordination

Calendar management

Travel planning

Expense reporting

Microsoft Office

Communication skills

Prioritization

Education

Bachelor’s degree

Tools

ATS experience

Concur/Expensify

Job description

CrossCountry Consulting is seeking an Executive Coordinator to support Talent leadership with high-touch interview coordination, travel logistics, and calendar management in a hybrid role based at the McLean, VA office. You will own candidate travel, coordinate interviews across multiple time zones, and ensure a seamless, professional candidate experience.

Ideal candidates have 2+ years of coordination experience, a BA/BS degree, strong MS Office skills, and the ability to manage complex