Client Coordinator

Career Group; New York (NY); Hybrid; USD 45,000 - 60,000; Full time

Benefits offered by this job

Competitive base compensation

Hybrid flexibility

Outstanding health benefits packages

Generous PTO

Mentorship and training

Team quarterly outings

Job summary

Career Group in New York City seeks a Client Coordinator to support a busy VP and recruiting team in a fast-paced environment. You will manage interview scheduling, data entry, and candidate coordination while learning the lucrative administrative staffing field.

Ideal candidates have 1+ year experience in a high-pressure setting, excellent written and verbal communication, and a proactive, detail-oriented mindset. Hybrid work options and collaborative team culture are offered.

Qualifications

• 1+ years in a fast-paced, high-volume environment (PR/entertainment/hospitality preferred).
• Must be detail-oriented with strong written and verbal communication.
• Professional interaction with clients and talent at all levels and industries.
• Proactive, solution-focused, and able to adapt to shifting priorities.
• Strong computer skills and familiarity with recruiting tools and ATS.

Responsibilities

• Schedule interviews and coordinate communications via phone and email at a high volume.
• Enter and update job orders and client/contact information.
• Maintain accurate candidate data in the database and ATS systems.
• Track open job spreadsheets and enter candidate details into ATS for clients.
• Serve as secondary client contact and assist with intake calls.
• Complete reference checks and employment verifications.
• Coordinate interview confirmations to candidates or recruiters.
• Edit and post ads on job boards; draft candidate bios as requested.
• Support account executives with meetings, lunches, and appointments.
• Assist with marketing and recruiting projects as needed.
• Source, screen, and schedule candidates using various tools.

Skills

Interview scheduling

Data entry accuracy

Communication skills

MS Office (Outlook/Teams)

LinkedIn sourcing

Tools

LinkedIn

Fieldglass

Greenhouse

Workday

Outlook

Teams

Job description

We are looking for a dynamic Client Coordinator with meticulous attention to detail who thrives in a fast-paced work environment to join our administrative recruiting team in NYC.

As the Client Coordinator, you will support a busy, tenured recruiter (VP) with sales and recruiting tasks while learning all about our lucrative industry and building a rewarding career in administrative staffing.

This role will work as a team and partner closely with colleagues and the VP.

What you will do:

• Handle extensive interview scheduling and coordination via phone and email at a very high-volume and fast pace
• Enter and update job orders and client/contact information
• Maintain accurate and up-to-date candidate information in our database
• Track and maintain open job spreadsheets and enter candidate information to various ATS for client
• Secondary point of contact for client communication + client intake calls
• Complete reference checks and employment verifications
• Coordinate, confirm, and send detailed interview confirmations to candidates or respective recruiters
• Edit, draft and post ads on our job boards
• Format and edit resumes and write descriptive candidate bios as requested
• Keep account executive on task with meetings, lunches, and appointments
• Help with various administrative, marketing, and recruiting projects as needed
• Source, screen and schedule candidates using a variety of recruiting tools and techniques as requested

What you will need:

• 1+ years of experience working in a fast-paced, intense work setting (i.e. PR, entertainment, hospitality background, etc.)
• Grace and poise under pressure
• An outgoing, professional personality; comfortable interacting with clients and talent at all levels and industries
• A proactive nature; able to anticipate needs and problems and quickly find solutions
• An ability to navigate shifting priorities without letting anything slip through the cracks
• A sharp eye for detail and precision
• A warm and engaging personality
• Professional communication and strong writing skills
• Proficiency in MS Office Suite; particularly with Outlook and Teams
• Familiarity with sourcing and recruiting tools such as LinkedIn as well as various CRM and ATS systems (i.e. Fieldglass, Greenhouse, Workday) PLUS!

Why you’ll love working with us:

We provide a beautiful modern office space in Midtown East with an open floor plan and natural light. You will work alongside our collaborative recruiting teams of established industry leaders and rising stars. Additionally, we offer

• competitive base compensation
• hybrid flexibility
• outstanding health benefits packages
• generous PTO
• individualized and ongoing training and mentorships to help you meet your goals
• team quarterly outings
• bagel breakfasts
• birthday parties
• holiday celebrations and more

This is a full-time Monday through Friday role.

Hours are 9am-6pm

You can use WorkGrades to collect and manage your references for free and share them with us or anyone else you choose by visiting workgrades.com/home/candidate. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.