Hybrid Career Services Office Coordinator

University of Minnesota; Saint Paul (MN); On-site; USD 32,000 - 41,000; Full time

Benefits offered by this job

Competitive wages

Tuition benefit program

Health and retirement benefits

Job summary

University of Minnesota in the Twin Cities is seeking an Office Administrator to provide administrative and operational support for CLA Career Services. The role coordinates scheduling, purchasing, facilities, and budget reconciliation while overseeing the front desk and serving as a point of contact for students, alumni, staff, and partners.

Some hybrid flexibility may be possible during academic breaks. The position emphasizes in-person work with regular hours from 8 a.m.

Qualifications

• BA/BS degree or equivalent plus 4+ years of admin/support experience.
• Experience coordinating multiple administrative activities and events.
• Experience using office technology, databases, spreadsheets, and electronic recordkeeping systems.

Responsibilities

• Oversee front desk operations and staffing during hours of operation.
• Coordinate departmental administrative and financial operations, including budget reconciliation and supply management.
• Support staff through training and provide performance feedback; assist with meetings and events.
• Handle front-line communications and facilities coordination, respond to inquiries within 72 hours.
• Coordinate data collection, reporting, and special projects; participate in committees as appropriate.

Skills

Organizational skills

Time management

Communication skills

Customer service

Discretion

Multitasking

Education

BA/BS degree

Tools

Microsoft Office

Google Workspace

Job description

University of Minnesota in the Twin Cities is seeking an Office Administrator to provide administrative and operational support for CLA Career Services. The role coordinates scheduling, purchasing, facilities, and budget reconciliation while overseeing the front desk and serving as a point of contact for students, alumni, staff, and partners.

Some hybrid flexibility may be possible during academic breaks. The position emphasizes in-person work with regular hours from 8 a.m.