Dynamic Office Coordinator, Career Services

University of Minnesota; Minneapolis (MN); Hybrid; USD 32,000 - 41,000; Full time

Benefits offered by this job

Competitive wages and benefits

Tuition Benefit Program

Excellent retirement plans

Employee wellness program

Job summary

University of Minnesota’s CLA Career Services is seeking an Office Administrator to coordinate office operations, schedule staff, manage the front desk, and support recruitment and onboarding. The role emphasizes in-person work with some hybrid flexibility during academic breaks and requires excellent organizational skills.

You will partner with the Director and JHub to reconcile budgets, handle communications, and assist with meetings and special projects, while supporting staff and student

Qualifications

• BA/BS degree or equivalent with 4+ years of admin/office support experience.
• Experience coordinating multiple administrative activities, projects, or events.
• Experience using office technology, databases, spreadsheets, and electronic recordkeeping systems.

Responsibilities

• Oversee front desk operations, coordinate student staff scheduling and appointments; ensure staffing coverage during hours.
• Provide proactive, professional customer service to students, staff, and stakeholders; respond to inquiries about career services events and resources.
• Develop, document and improve front desk processes; maintain organized reception and resource areas.

Skills

Administrative experience

Office coordination

Customer service

Tech literacy

Education

BA/BS Degree

Tools

Microsoft Office

Google Workspace

Databases/Spreadsheets

Job description

University of Minnesota’s CLA Career Services is seeking an Office Administrator to coordinate office operations, schedule staff, manage the front desk, and support recruitment and onboarding. The role emphasizes in-person work with some hybrid flexibility during academic breaks and requires excellent organizational skills.

You will partner with the Director and JHub to reconcile budgets, handle communications, and assist with meetings and special projects, while supporting staff and student