Hybrid Office Operations & Front Desk Lead

University of Minnesota; Minneapolis (MN); On-site; USD 32,000 - 41,000; Full time

Benefits offered by this job

Competitive wages

Paid holidays

Generous time off

Tuition assistance/tuition benefit

Wellness programs and benefits

Job summary

The University of Minnesota is seeking an Office Administrator to support CLA Career Services. This in-person role coordinates office operations, front desk coverage, and onboarding while assisting with budget reconciliation and facilities management.

The successful candidate will engage with students, alumni, staff, campus partners, and external stakeholders. Responsibilities include scheduling, communications, events, and process improvements to enhance service quality and efficiency.

Qualifications

• BA/BS degree or equivalent with at least 4 years of admin support experience.
• Experience coordinating multiple administrative activities, projects, or events.
• Experience using office technology, databases, spreadsheets, and electronic recordkeeping systems.
• Strong organizational and time management skills with attention to detail.
• Excellent written, verbal, interpersonal and customer service skills.
• Ability to manage multiple priorities and adapt to changing needs.
• Ability to handle confidential and sensitive information with professionalism and discretion.
• Proficiency with Microsoft Office and Google Workspace; basic financial skills.

Responsibilities

• Oversee front desk operations and staff scheduling.
• Coordinate budget reconciliation and purchasing processes.
• Support onboarding and training of staff and student employees.
• Coordinate staff meetings, events, and team-building activities.
• Ensure facilities coordination and maintain organized office spaces.
• Provide professional and proactive communications with students, alumni, staff and partners.

Skills

Organizational skills

Time management

Communication skills

Customer service

Discretion

Education

BA/BS Degree or equivalent

Tools

Microsoft Office

Google Workspace

Job description

The University of Minnesota is seeking an Office Administrator to support CLA Career Services. This in-person role coordinates office operations, front desk coverage, and onboarding while assisting with budget reconciliation and facilities management.

The successful candidate will engage with students, alumni, staff, campus partners, and external stakeholders. Responsibilities include scheduling, communications, events, and process improvements to enhance service quality and efficiency.