Hybrid Admin & Appointments Specialist

University of Minnesota; Minneapolis (MN); Hybrid; USD 41,000 - 50,000; Full time

Benefits offered by this job

Transit pass

Tuition benefits

Paid holidays and generous time off

Job summary

The University of Minnesota seeks a full-time Clerical Support role in the Medicinal Chemistry department. The position is hybrid, with three days in the office, and a standard 40-hour week from Monday to Friday, 8 am to 4:30 pm.

You will handle software licenses, service contracts, supplies, and building access stewardship while supporting graduate appointments and department communications. Strong organizational skills are essential.

Qualifications

• High school graduate with four years of office work experience.
• Proficient in Microsoft Office, Google Workspace, Adobe, and Box Storage.
• Able to travel across three UMN campuses on the Twin Cities East Bank.
• Experience in a fast-paced work environment.
• Experience with accounting and communications.
• Strong communication and attention to detail.

Responsibilities

• Purchase and maintain software licenses and service contracts for Medicinal Chemistry labs.
• Procure general office supplies and branded department items.
• Serve as the TDx Navigator aiding large purchases and new hires.
• Support graduate and undergraduate appointments and liaison with HR.
• Maintain knowledge of UMN graduate employment policy.
• Provide and revoke building access for key spaces and manage department keys.
• Monitor inquiries via phone and email and coordinate events communications.
• Other duties as assigned.

Skills

Microsoft Office

Google Workspace

Adobe

Box Storage

Customer Service

Communication

Attention to detail

Travel between UMN buildings

Education

High school diploma

Tools

PeopleSoft

Emburse

TDX

Job description

The University of Minnesota seeks a full-time Clerical Support role in the Medicinal Chemistry department. The position is hybrid, with three days in the office, and a standard 40-hour week from Monday to Friday, 8 am to 4:30 pm.

You will handle software licenses, service contracts, supplies, and building access stewardship while supporting graduate appointments and department communications. Strong organizational skills are essential.