Hybrid Attorney Recruiting Assistant: Onboarding & Data

Wilson Sonsini Goodrich & Rosati; San Francisco (CA); Hybrid; USD 34,000 - 45,000; Full time

Job summary

Wilson Sonsini Goodrich & Rosati is seeking a Recruiting Assistant to support the Lateral Recruiting Team and Onboarding Coordinator. The role emphasizes data entry, documentation, and tight coordination to ensure smooth onboarding and integration for new attorneys.

This hybrid position involves collaborating with recruiters, IT, and conflicts teams, maintaining candidate records, and supporting events for Patent Agent hiring.

Qualifications

• Experience in administrative, coordination, or recruiting support in a professional services environment is a plus.
• Excellent attention to detail with high-volume data entry and documentation.
• Strong organization and ability to track multiple candidates and deadlines.

Responsibilities

• Review resumes and GPAs with high accuracy and perform heavy data entry for applicant tracking.
• Maintain candidate database and ensure records are up to date.
• Coordinate pre-hire conflicts checks and track status for all candidates.
• Communicate with hiring partners about conflicts and start-date readiness.
• Coordinate background checks and summarize reports for review.
• Manage Lateral Link assignments and share program information with new hires.
• Assist with onboarding docs, schedules, and communications.
• Track onboarding progress and flag items at risk of delay.
• Answer questions about Workday onboarding and firm processes.
• Support recruiting events and logistics for Patent Agent hiring.
• Maintain candidate tracking and assist with reporting.
• Document common questions to improve future hires.
• Maintain confidentiality of sensitive information.

Skills

Attention to detail

Coordination experience

Communication skills

Prioritization

Discretion and confidentiality

Interpersonal skills

MS Office & ATS proficiency

Tools

Workday

viRecruit

HireRight

Job description

Wilson Sonsini Goodrich & Rosati is seeking a Recruiting Assistant to support the Lateral Recruiting Team and Onboarding Coordinator. The role emphasizes data entry, documentation, and tight coordination to ensure smooth onboarding and integration for new attorneys.

This hybrid position involves collaborating with recruiters, IT, and conflicts teams, maintaining candidate records, and supporting events for Patent Agent hiring.