Hybrid Lateral Recruiting Support Specialist

UNKNOWN; Palo Alto (CA); Hybrid; USD 51,000 - 69,000; Full time

Job summary

Wilson Sonsini is seeking a Recruiting Assistant to join our Lateral Recruiting Team in Palo Alto. The role provides critical support to onboarding and lateral attorney recruiting, handling high-volume data entry, documentation, and candidate tracking to ensure timely start dates.

This hybrid position requires exceptional attention to detail, strong organization, and the ability to coordinate with partners, recruiters, and the conflicts team.

Qualifications

• Bachelor’s degree preferred.
• Prior administrative, coordination, or recruiting experience in a law firm or professional services environment is a plus.
• Exceptional attention to detail with the ability to manage high volumes of data entry and documentation without errors.
• Strong organizational skills and the ability to track multiple candidates and deadlines across stages of hiring.
• Outstanding written and verbal communication skills.
• Ability to set priorities, work independently, and handle various duties under time constraints.
• Understanding of unconscious bias and its effect on recruiting and hiring.
• Excellent interpersonal skills and ability to work with firm personnel and external candidates.
• Ability to handle confidential information discreetly.
• Proactive, detail-first mindset: double-checking work and following through on outstanding items.

Responsibilities

• Reviewing resumes and calculating GPAs with high accuracy, and performing heavy data entry related to applicant tracking.
• Maintaining the candidate database as resumes are received and decisions are made, ensuring records are complete and up to date.
• Coordinating completion of pre-hire conflicts checks and tracking status for every candidate in the pipeline.
• Sending lists of ethical walls to hiring partners and performing supplemental conflicts checks before start dates.
• Coordinating background checks and summarizing reports for recruiter and GCO review.
• Managing Lateral Link assignments and coordinating with hiring partners.
• Assisting with onboarding documentation collection and communications.
• Tracking onboarding progress and flagging items at risk of delay.
• Answering new hire questions about Workday onboarding and firm processes.
• Supporting recruiting events for Patent Agent hiring, including logistics and materials.
• Maintaining candidate tracking systems and reporting for the recruiting team.
• Documenting common new hire questions to improve future hires.
• Ensuring compliance and confidentiality of candidate and new hire information.

Skills

Attention to detail

Data entry

Communication skills

Organization

Education

Bachelor's degree

Tools

Workday

viRecruit

HireRight

MS Office

Job description

Wilson Sonsini is seeking a Recruiting Assistant to join our Lateral Recruiting Team in Palo Alto. The role provides critical support to onboarding and lateral attorney recruiting, handling high-volume data entry, documentation, and candidate tracking to ensure timely start dates.

This hybrid position requires exceptional attention to detail, strong organization, and the ability to coordinate with partners, recruiters, and the conflicts team.