Hybrid Administrative Specialist — Scheduling & Support

RR Donnelley (RRD); Wheeling (WV); Hybrid; USD 24,000 - 34,000; Full time

Benefits offered by this job

Medical, dental and vision coverage

Paid time off

401(k) with company match

Life insurance

Parental leave, tuition assistance

Job summary

RR Donnelley (RRD) is seeking an Administrative Associate to provide a range of office support at a site, handling expense reports, time entry, invoices, calendar management, and client matters in a hybrid setting.

The role requires strong MS Office skills, attention to detail, and the ability to manage multiple tasks across teams, with three onsite days at Columbus, OH or Wheeling, WV.

Qualifications

• High school diploma or equivalent required.
• Minimum 1 year of administrative support experience in a professional setting.
• Proficient with MS Office (Word, Excel, PowerPoint).
• Experience handling confidential information with discretion.
• Strong attention to detail and organizational skills.

Responsibilities

• Answer phone lines and provide customer service to clients.
• Data entry for expenses, time, invoices, and other records.
• Calendar management and meeting/conference room scheduling.
• Open and manage client matters with proper documentation.
• Coordinate tasks across team and meet deadlines.
• Maintain professionalism in communications and comply with policies.
• Support travel arrangements, reservations, and related tasks.

Skills

Attention to detail

Time management

Communication skills

Team collaboration

Customer service

Education

High school diploma or equivalent

Tools

MS Office

Job description

RR Donnelley (RRD) is seeking an Administrative Associate to provide a range of office support at a site, handling expense reports, time entry, invoices, calendar management, and client matters in a hybrid setting.

The role requires strong MS Office skills, attention to detail, and the ability to manage multiple tasks across teams, with three onsite days at Columbus, OH or Wheeling, WV.