Hybrid Administrative Specialist - Pediatric Cardiac

Johns Hopkins University; Baltimore (MD); Hybrid; USD 55,000 - 97,000; Full time

Job summary

Johns Hopkins University in Baltimore, MD, is seeking an Administrative Specialist in the Pediatric Cardiac division of Surgery to provide diverse administrative support for an often high-priority, intricate workflow. The role requires independent judgment and collaboration with internal and external teams across the university.

The position emphasizes calendar management, meeting preparation, staff coordination, travel and expense processing, and reporting support, with a hybrid schedule on the

Qualifications

• Bachelor's Degree.
• Four years of progressively responsible administrative experience, with experience working on special projects and assignments.
• Additional education may substitute for required experience and/or education beyond HS diploma, per JHU equivalency formula.

Responsibilities

• Independently manage complex calendars and meeting schedules.
• Provide preparation for meetings, presentations, and discussions by gathering critical details.
• Support staff management and team meetings with follow-up on actions.
• Anticipate departmental needs by prioritizing incoming work and deadlines.
• Lead or contribute to recurring or ad-hoc projects and provide support/guidance as needed.
• Assist with planning and conduct of events as needed.
• Manage general office operations and space/technology needs.
• Process travel reimbursements, online payments, purchase orders, and non-employee reimbursements.
• Compile information to format reports, graphs, tables, and records.
• Disseminate information and answer questions; communicate policies.
• Identify and help resolve administrative problems; understand department goals.

Skills

Calendar Management

Financial Administration

Interpersonal Skills

Meeting Coordination

Office Procedures

Oral and Written Communications

Organizational Skills

Report Writing

Education

Bachelor's Degree

Tools

Microsoft Office

Outlook

Word

Excel

PowerPoint

Job description

Johns Hopkins University in Baltimore, MD, is seeking an Administrative Specialist in the Pediatric Cardiac division of Surgery to provide diverse administrative support for an often high-priority, intricate workflow. The role requires independent judgment and collaboration with internal and external teams across the university.

The position emphasizes calendar management, meeting preparation, staff coordination, travel and expense processing, and reporting support, with a hybrid schedule on the