Hybrid Administrative Services Specialist II

State of Tennessee; Nashville (TN); Hybrid; USD 44,000 - 54,000; Full time

Job summary

State of Tennessee in Nashville seeks an Administrative Services Assistant to support program operations, manage records, and assist with budgets and grant monitoring. The role includes liaising with the public and other state departments to ensure policy adherence and effective service delivery.

Under general supervision, you will handle diverse administrative tasks, research, and HR-related duties, contributing to department objectives in a hybrid work setting.

Qualifications

• Requires a bachelor's degree and at least one year of full-time professional staff administrative and/or analytic experience.
• Substitutions: qualifying related experience or additional graduate coursework may substitute for education/experience as described.
• Strong written and verbal communication; ability to liaise with the public and other departments and agencies.

Responsibilities

• Performs a variety of general staff administrative duties to support program operations.
• Prepares, reviews, and maintains records and reports to ensure accuracy, completeness, and adherence to standards.
• Serves as liaison between the agency and the general public, persons in other state departments and divisions, officials, and entities outside the organization in order to explain matters of procedure and regulation.
• Interprets and enforces existing policies and methods; analyzes policies and procedures to make recommendations for improvements.
• Prepares and reviews operating budgets to determine agency needs; conducts grant administration and monitoring to ensure compliance with grant requirements.
• Conducts research in areas such as fiscal, economic, legal, legislative, and publications.
• Performs human resources administration in areas like employee relations, EEO, recruitment, employee development, and training.
• May assign work to staff and train less experienced personnel.

Skills

Active Learning and Listening

Coordination

Critical Thinking

Judgment and Decision Making

Time Management

Education

Bachelor's degree + 1 year admin/analytic exp

Tools

Personal Computer

Telephone

Copy Machine

Scanner

Calculator

Job description

State of Tennessee in Nashville seeks an Administrative Services Assistant to support program operations, manage records, and assist with budgets and grant monitoring. The role includes liaising with the public and other state departments to ensure policy adherence and effective service delivery.

Under general supervision, you will handle diverse administrative tasks, research, and HR-related duties, contributing to department objectives in a hybrid work setting.