Executive Administrative Secretary (Hybrid)

State of Tennessee; Memphis (TN); Hybrid; USD 39,000 - 48,000; Full time

Job summary

State of Tennessee in Memphis seeks a skilled executive assistant/secretary to support a department within the Disability and Aging agency. Under general supervision, you will perform routine clerical tasks, prepare documents, and assist executives with time management and scheduling in a hybrid work arrangement.

Requirements include graduation from high school and two years of related experience; substitutions may be allowed with additional education.

Qualifications

• Education equivalent to graduation from a standard high school and experience equivalent to two years of increasingly responsible full-time secretarial or office clerical work.
• Substitution options include additional education or coursework in secretarial science per policy.

Responsibilities

• Performs routine clerical functions such as compiling information for dissemination and typing various materials.
• Answers questions to provide assistance and direction regarding policies and agency information.
• Contacts outside agencies for reference data and ensures accuracy of settlements; researches past orders and quotes.
• Audits time sheets and related documents for accuracy and completeness.
• Monitors reports, requisitions, and inventory of office supplies and equipment.
• Communicates by telephone, email, or in person, delivering courteous customer service.

Skills

Time management

Active listening

Speaking

Reading comprehension

Service orientation

Education

High school diploma or equivalent

Tools

Personal Computer

Telephone

Copy Machine

Scanner

Calculator

Job description

State of Tennessee in Memphis seeks a skilled executive assistant/secretary to support a department within the Disability and Aging agency. Under general supervision, you will perform routine clerical tasks, prepare documents, and assist executives with time management and scheduling in a hybrid work arrangement.

Requirements include graduation from high school and two years of related experience; substitutions may be allowed with additional education.