ADMINISTRATIVE SERVICES ASSISTANT 2* - 09292026- 81284

State of Tennessee

Nashville (TN)

Hybrid

USD 44,000 - 54,000

Full time

8 hours ago

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Job summary

State of Tennessee in Nashville seeks an Administrative Services Assistant to support program operations, manage records, and assist with budgets and grant monitoring. The role includes liaising with the public and other state departments to ensure policy adherence and effective service delivery.

Under general supervision, you will handle diverse administrative tasks, research, and HR-related duties, contributing to department objectives in a hybrid work setting.

Qualifications

Requires a bachelor's degree and at least one year of full-time professional staff administrative and/or analytic experience.
Substitutions: qualifying related experience or additional graduate coursework may substitute for education/experience as described.
Strong written and verbal communication; ability to liaise with the public and other departments and agencies.

Responsibilities

Performs a variety of general staff administrative duties to support program operations.
Prepares, reviews, and maintains records and reports to ensure accuracy, completeness, and adherence to standards.
Serves as liaison between the agency and the general public, persons in other state departments and divisions, officials, and entities outside the organization in order to explain matters of procedure and regulation.
Interprets and enforces existing policies and methods; analyzes policies and procedures to make recommendations for improvements.
Prepares and reviews operating budgets to determine agency needs; conducts grant administration and monitoring to ensure compliance with grant requirements.
Conducts research in areas such as fiscal, economic, legal, legislative, and publications.
Performs human resources administration in areas like employee relations, EEO, recruitment, employee development, and training.
May assign work to staff and train less experienced personnel.

Skills

Active Learning and Listening

Coordination

Critical Thinking

Judgment and Decision Making

Time Management

Education

Bachelor's degree + 1 year admin/analytic exp

Tools

Personal Computer

Telephone

Copy Machine

Scanner

Calculator

Job description

State of Tennessee Job Information

Opening Date/Time 09/29/2026 12:00AM Central Time

Job Information

Opening Date/Time 09/29/2026 12:00AM Central Time

Closing Date/Time 10/14/2026 11:59PM Central Time

Salary (Monthly) $3,631.00 - $4,533.00

Salary (Annually) $43,572.00 - $54,396.00

Job Type Full-Time

City, State Location Nashville, TN

Department Disability and Aging (DDA)

LOCATION OF (1) POSITION(S) TO BE FILLED: DEPARTMENT OF DISABILITY AND AGING (DDA), DAVIDSON COUNTY

A Motor Vehicle Records (MVR) screening will be conducted prior to employment.

This position requires a criminal background check. Therefore, you may be required to provide information about your criminal history in order to be considered for this position.

This position is designed as Hybrid (In office and Remote).

Qualifications

Education and Experience:

Graduation from an accredited college or university with a bachelor's degree AND experience equivalent to one year of full-time professional staff administrative and/or analytic experience.

Substitution of Experience for Education:

Qualifying full-time increasingly responsible sub professional, para-professional, or professional experience may be substituted for the required education, on a year-for-year basis, to a maximum of four years.

Substitution of Education for Experience:

Additional graduate coursework in public administration, business administration, or other acceptable field may be substituted for the required experience, on a year-for-year basis.

One year of professional administrative services experience with the State of Tennessee.

Overview

Under general supervision, is responsible for staff administrative work of average difficulty in support of line operations; and performs related work as required. This is the working level in the Admin Services Assistant sub-series and work includes a variety of assignments such as: budget development and maintenance; contract development and monitoring; personnel administration; research; planning; information compilation and dissemination; procurement and property administration; grant proposal review and monitoring; forms design; and report and correspondence preparation. This class differs from that Admin Services Assistant 1 in that incumbents of the latter function in an entry level capacity under immediate supervision. This class differs from that of Admin Services Assistant 3 in that incumbents of the latter perform work of greater scope and complexity and have more responsibilities for developing, implementing, and enforcing policies and procedures and often supervise incumbents in this class.

Responsibilities

Performs a variety of general staff administrative duties to support program operations.
Prepares, reviews, and maintains records and reports to ensure accuracy, completeness, and adherence to standards.
Serves as liaison between the agency and the general public, persons in other state departments and divisions, officials, and entities outside the organization in order to explain matters of procedure and regulation.
Interprets and enforces existing policies and methods. Analyzes pertinent policies and procedures to make recommendations for improvements.
Prepares and reviews operating budgets to determine agency needs. Conducts grant administration and monitoring to ensure compliance with grant requirements.
Conducts research in one or more of the following areas to obtain relevant information: fiscal, economic, non-technical legal, legislative, and publications.
Performs human resources administration in one or more of the following areas: employee relations, EEO, recruitment, employee development, and training.
May make work assignments to staff in order to achieve agency objectives. May train less experienced staff.

Competencies