Impactful Operations & Admin Coordinator (Hybrid, 32h)

JFREJ Entities’ Privacy Policy, incorporated; New York, Northern (NY, KY); Hybrid; USD 52,000 - 58,000; Part time

Benefits offered by this job

Healthcare benefits

401(k) plan

Flexible work schedule

Up to 18 paid holidays per year

Vacation days: 12 first year, 16 next

Job summary

JFREJ seeks an Operations Coordinator to support HR, Operations, and Finance, ensuring smooth day-to-day administration across our 501(c)(4) and its sister 501(c)(3). You will reduce compliance risks and empower organizers and leadership to focus on campaigns.

This hybrid NYC role requires 2 days in the office, 9am-5pm, with occasional events. You’ll own system optimization, payroll, contractor communications, and staff support using Airtable and Google Workspace.

Qualifications

• Experience as the primary contact for external service providers (PEOs, facilities, or tech support).
• Experience building and streamlining operational, administrative, and tracking systems.
• Proficiency with productivity suites and collaboration tools.
• Proficiency with relational databases and no-code automation (e.g., Airtable).
• Ability to write clear instructions to staff about new tools, systems or processes.

Responsibilities

• Own day-to-day operations across HR, Operations and Finance to clear runway for leadership.
• Build capacity by optimizing systems and workflows.
• Coordinate payroll and timesheets; manage contractor communications.
• Support staff with onboarding, offboarding, and HR lifecycle tasks.
• Collaborate with the PEO and external vendors to minimize compliance risks.

Skills

Operations management

HR systems

Finance operations

Payroll coordination

Vendor management

Airtable

Google Workspace

No-code automation

Documentation

Tools

Justworks

TriNet

ADP

Airtable

Google Workspace

Job description

JFREJ seeks an Operations Coordinator to support HR, Operations, and Finance, ensuring smooth day-to-day administration across our 501(c)(4) and its sister 501(c)(3). You will reduce compliance risks and empower organizers and leadership to focus on campaigns.

This hybrid NYC role requires 2 days in the office, 9am-5pm, with occasional events. You’ll own system optimization, payroll, contractor communications, and staff support using Airtable and Google Workspace.