Remote Executive Assistant & Ops Coordinator

Hugh Chatham Health; Milwaukee (WI); Hybrid; USD 50,000 - 73,000; Full time

Benefits offered by this job

Paid Time Off

Health and welfare benefits

Educational Assistance Program

Job summary

Advocate Health is seeking an experienced executive assistant to provide high-level administrative support to senior leadership in Milwaukee. The role involves complex calendar management, travel coordination, event planning, and project oversight, with a strong emphasis on confidentiality and discretion.

The position is full-time with a schedule typical of 8-5, Monday to Friday, and is 75% remote with onsite coordination 1-2 times per quarter for major events and meetings.

Qualifications

• High School Diploma or GED required.
• Typically requires 5 years in an executive assistant position.
• Exceptional organizational, time management, and prioritization skills.

Responsibilities

• Provides executive-level administrative support, including complex calendar management, travel, event coordination, and project management.
• Anticipates executive needs and proactively identifies solutions to administrative and operational challenges.
• Initiates travel arrangements and expense reporting on executive’s behalf.
• Organizes meetings, events, and travel arrangements and prepares agendas and documents.
• Acts as liaison between executive and stakeholders and represents the executive at meetings.
• Communicates with other leaders on operational and strategic matters.
• Manages projects, tracks deliverables, and ensures follow-through on priorities.
• Develops complex documents and presentations with executive input.
• Prepares reports with needed research and analysis for presentations.
• Maintains filing systems and handles confidential information with discretion.
• Opens, reads, and prioritizes mail and prepares return correspondence.
• Mentors other administrative staff and provides training.

Skills

Calendar management

Travel coordination

Project management

Discretion and confidentiality

Communication skills

Microsoft Office

Document creation

Interpersonal skills

Problem solving

Education

High School Diploma or GED

Tools

Microsoft Office

Job description

Advocate Health is seeking an experienced executive assistant to provide high-level administrative support to senior leadership in Milwaukee. The role involves complex calendar management, travel coordination, event planning, and project oversight, with a strong emphasis on confidentiality and discretion.

The position is full-time with a schedule typical of 8-5, Monday to Friday, and is 75% remote with onsite coordination 1-2 times per quarter for major events and meetings.