Hybrid Administrative Associate - Strategic Support

Stanford University School of Medicine; Palo Alto (CA); On-site; USD 65,000 - 85,000; Full time

Job summary

Stanford University School of Medicine is seeking a Hybrid Administrative Associate 4 to provide complex administrative support in the Department of Pathology. The role involves coordinating calendars, travel, meetings, and budgets, with responsibility for drafting documents and managing sensitive information.

The position requires a high school diploma and several years of administrative experience, strong communication skills, and the ability to lead projects with minimal supervision.

Qualifications

• Advanced computer skills with office software and email applications.
• Excellent organizational skills and attention to detail.
• Excellent verbal and written communication skills.
• Excellent customer service and interpersonal skills.
• Ability to prioritize, multi-task, and assign work to others.
• Ability to take initiative and ownership of projects.

Responsibilities

• Act on behalf of supervisor to establish priorities and resolve administrative problems.
• Research and prepare background information for meetings; participate on supervisor’s behalf.
• Coordinate complex conferences, seminars, and events including vendor arrangements and budget oversight.
• Draft documents and correspondence for presentations, grants, conferences, and reports; handle editing and fact checking.
• Plan and schedule calendars, coordinate travel in compliance with policies.
• Create reports and spreadsheets using specialized software; make recommendations based on data.
• Process complex financial transactions; monitor and reconcile budgets; assist with equipment requests and vendor selection.
• Coordinate office moves and routine remodeling projects.
• Analyze material for briefing purposes.

Skills

Advanced computer skills

Organizational skills

Verbal and written communication

Customer service

Interpersonal skills

Multitasking

Initiative and ownership

Judgment and decision making

Education

High school diploma

Job description

Stanford University School of Medicine is seeking a Hybrid Administrative Associate 4 to provide complex administrative support in the Department of Pathology. The role involves coordinating calendars, travel, meetings, and budgets, with responsibility for drafting documents and managing sensitive information.

The position requires a high school diploma and several years of administrative experience, strong communication skills, and the ability to lead projects with minimal supervision.