Hybrid Administrative Associate 3 — Pathology Operations

Stanford University School of Medicine; Palo Alto (CA); Sur place; USD 65 000 - 90 000; Plein temps

Résumé du poste

Stanford University School of Medicine in Palo Alto is seeking a hybrid Administrative Associate 3 to provide administrative and operational support in the Department of Pathology. You will work with a leading team, manage calendars, coordinate meetings and travel, prepare documents, and handle budget tasks.

The role emphasizes initiative, attention to detail, and strong communication to support a fast-paced academic environment.

Qualifications

• High school diploma with four years of administrative experience.
• Strong computer and office software skills.
• Excellent organizational and detail orientation.
• Clear verbal and written communication.
• Customer service and interpersonal strengths.
• Ability to prioritize, multitask, and delegate.
• Proactive problem-solving and ownership of projects.
• Sound judgment in decision-making.

Responsabilités

• Act on behalf of supervisor to set priorities and solve administrative problems.
• Schedule complex conferences, events, travel, and budgets.
• Prepare drafts for presentations, handouts, grants, and reports; edit as needed.
• Plan calendars and resolve conflicts; arrange travel per policies.
• Create reports and spreadsheets using specialized software.
• Oversee financial transactions, budgets, and vendor selections where needed.
• Coordinate maintenance, office moves, and renovations.
• Supervise staff and student workers, assign workloads, and review work.

Connaissances

Advanced computer skills

Project management

Organizational skills

Communication skills

Customer service

Prioritization

Taking initiative

Judgment

Formation

High school diploma

Description du poste

Stanford University School of Medicine in Palo Alto is seeking a hybrid Administrative Associate 3 to provide administrative and operational support in the Department of Pathology. You will work with a leading team, manage calendars, coordinate meetings and travel, prepare documents, and handle budget tasks.

The role emphasizes initiative, attention to detail, and strong communication to support a fast-paced academic environment.