Administrative Associate 3 — General Surgery (Hybrid)

Stanford University; Palo Alto (CA); Hybrid; USD 60,000 - 75,000; Full time

Job summary

Stanford University’s Division of General Surgery seeks an experienced Administrative Associate 3 to provide high-level administrative support to faculty and division leadership. The role requires an organized, resourceful professional who can work independently while managing multiple priorities.

You will communicate effectively, build relationships, and deliver high-quality support, handling calendars, travel, meetings, and financial tasks in a hybrid in-office/telework setting.

Qualifications

• Advanced computer skills and experience with office software and email applications.
• Ability to independently compose/draft correspondence for department leadership.
• Excellent organizational skills and attention to detail.
• Excellent verbal and written communication skills.
• Excellent customer service and interpersonal skills.
• Ability to prioritize, multi-task, and assign work to others.
• Ability to take initiative and ownership of projects.

Responsibilities

• Act on behalf of supervisor to establish priorities and resolve administrative problems.
• Oversee scheduling and organizing complex conferences, seminars, events; manage vendors and budgets.
• Draft documents and correspondence; edit and verify content for presentations and reports.
• Plan and schedule calendars; arrange travel per unit/university policies.
• Create complex reports and spreadsheets using specialized software.
• Process financial transactions; monitor budget statements and reconcile discrepancies.
• Coordinate maintenance, office moves, and minor renovations.
• May lead staff or supervise student/temporary workers and provide performance input.

Skills

Advanced computer skills

Organizational skills

Verbal and written communication

Customer service

Prioritize and multi-task

Initiative and ownership

Sound judgment

Education

High school diploma plus 4 years admin experience

Job description

Stanford University’s Division of General Surgery seeks an experienced Administrative Associate 3 to provide high-level administrative support to faculty and division leadership. The role requires an organized, resourceful professional who can work independently while managing multiple priorities.

You will communicate effectively, build relationships, and deliver high-quality support, handling calendars, travel, meetings, and financial tasks in a hybrid in-office/telework setting.