Remote Administrative Associate I | Data & Scheduling

University of Massachusetts Medical School; Westborough, Northern (MA, KY); Hybrid; USD 40,000 - 50,000; Full time

Job summary

University of Massachusetts Medical School is seeking an Administrative Associate I to support diverse administrative tasks under supervision. The role involves handling data entry, report generation, travel coordination, and calendar management to ensure smooth operations across departments.

The position emphasizes organization, communication, and problem-solving skills, with a primarily remote setup and periodic on-site presence as needed.

Qualifications

• High school diploma, or equivalent experience.
• 0 years of experience, entry level role
• Specialized secretarial training preferred
• Knowledge of Microsoft Office products: Word, Excel, PowerPoint, and Outlook
• Possess the organizational, verbal, written and interpersonal skills necessary to interact effectively with all levels of personnel
• Ability to prioritize and problem solve

Responsibilities

• Perform data entry and generate reports.
• Assist with travel logistics and schedule coordination; support travel advance and authorization forms.
• Process and track invoices, payments, requisitions and expense reimbursement.
• Provide administrative support with preparation of materials, agenda, notes, and handouts.
• Type, edit, and proofread material.
• Answer phones and screen calls; take messages and relay information within scope of authority.
• Provide calendar management support; schedule conferences, meetings, interviews, appointments.
• Review, sort, and file material; maintain filing systems.
• Order and maintain office supplies.
• Open, review, and distribute incoming mail; identify priority mail and route accordingly.
• Answer routine correspondence.
• Perform other duties as required.

Skills

Organization

Communication

Problem solving

Time management

Education

High school diploma or equivalent

Secretarial training preferred

Tools

Microsoft Office Suite

Job description

University of Massachusetts Medical School is seeking an Administrative Associate I to support diverse administrative tasks under supervision. The role involves handling data entry, report generation, travel coordination, and calendar management to ensure smooth operations across departments.

The position emphasizes organization, communication, and problem-solving skills, with a primarily remote setup and periodic on-site presence as needed.