Executive Assistant

SustainableHR PEO & Recruiting; Alabama; Hybrid; USD 50,000 - 65,000; Full time

Benefits offered by this job

Flexible work hours

Supportive team environment

Modern workspace and tools

Job summary

A modern recruiting firm is seeking an Executive Assistant/Administrative Assistant for a hybrid role based near Madison, WI. This position emphasizes strong organizational skills and communication, as you will manage client inquiries and provide general administrative support. The firm values professionalism and offers flexibility, allowing you to primarily work remotely while maintaining clear expectations and support within a friendly team environment.

Qualifications

• Experience in an administrative, office support, or client-facing role.
• Strong organizational skills and attention to detail.
• Comfortable working with cloud-based tools.

Responsibilities

• Serve as the friendly first point of contact for client inquiries.
• Coordinate calendars and meetings.
• Assist with client onboarding and setup.
• Maintain organized digital files.
• Assist with billing support and invoice tracking.
• Track tasks and deadlines for the team.
• Provide general administrative support.

Skills

Organizational skills

Clear communication

Client-facing support

Proficiency with Google Workspace

Proficiency with Microsoft Office

Tools

Cloud-based collaboration tools

Job description

Overview

Executive Assistant/Administrative Assistant

EA/AA | Hybrid (Madison, WI Area)

Our client is a modern, growing company that partners closely with business owners and genuinely enjoys the work they do. They value clear communication, thoughtful organization, and a calm, professional environment—and they’re looking for an Administrative Assistant to help keep the day-to-day running smoothly.

This is a hybrid role with a high level of flexibility. You’ll primarily work remotely, with occasional in-person time in or near Madison as needed. You’ll be trusted to manage your work and your schedule—no micromanaging, just clear expectations and support.

Candidates must be located in Madison, WI or the surrounding area.

Why You’ll Like This Role

• Hybrid setup with real flexibility and trust
• Supportive, friendly team that values balance and professionalism
• Modern tools, organized systems, and straightforward workflows
• A role where strong organization and follow-through truly matter

What You’ll Do

• Serve as the friendly first point of contact for client emails and phone inquiries
• Coordinate calendars, meetings, and internal scheduling
• Support new client onboarding by gathering information and assisting with setup
• Maintain organized digital files and internal documentation
• Assist with billing support, invoice tracking, and administrative coordination
• Track tasks, deadlines, and follow-ups to keep everything moving
• Provide general administrative and operational support to a growing team

What We’re Looking For

• Experience in an administrative, office support, or client-facing role
• Strong organizational skills and attention to detail
• Clear, professional written and verbal communication
• Comfort working with cloud-based tools and remote collaboration platforms
• Proficiency with Google Workspace and/or Microsoft Office
• Ability to work independently and manage priorities effectively