Hybrid Administrative Assistant - NYC Office & Events

Research Foundation of The City University of New York; New York (NY); Hybrid; USD 55,000 - 65,000; Full time

Job summary

The Research Foundation of the City University of New York (RFCUNY) is seeking an Administrative Assistant to provide broad administrative and database support. The role reports to the Administrative Associate and entails calendar management, meeting coordination, vendor relations, and processing invoices in a hybrid New York City setting.

Requirements include three+ years of administrative experience, proficiency with Microsoft Office, strong communication and organizational skills, and a

Qualifications

• Three or more years of administrative experience.
• Knowledge of Microsoft Office applications and other collaborative software.
• Exceptional communications, interpersonal, and organizational skills; sound judgement.
• Ability to prioritize, meet deadlines, and balance with high-level accuracy.

Responsibilities

• Greet and direct all incoming calls, visitors, mail, deliveries, and inquiries.
• Manage Executive Director's calendar and conference room schedules.
• Coordinate hosted meetings, setup, refreshments, and AV equipment.
• Maintain relationships with supply vendors and service personnel.
• Process purchasing card expenses and invoices; track contracts.
• Assist in travel arrangements and travel expense reports.
• Provide backup IT support as needed.
• Other duties as assigned.

Skills

Administrative experience

Microsoft Office

Communication skills

Interpersonal skills

Organizational skills

Attention to detail

Customer service

Education

Bachelor's degree

Advanced degree

Tools

WorkDay

ASANA

Job description

The Research Foundation of the City University of New York (RFCUNY) is seeking an Administrative Assistant to provide broad administrative and database support. The role reports to the Administrative Associate and entails calendar management, meeting coordination, vendor relations, and processing invoices in a hybrid New York City setting.

Requirements include three+ years of administrative experience, proficiency with Microsoft Office, strong communication and organizational skills, and a